Notice of Changes in the Eligibility of Candidates Supported by the NIMH Administrative Supplement Program to Enable Continuity of Research Experiences of MD/PhDs during Clinical training (Admin Supp)

Notice Number: NOT-MH-18-029

Key Dates
Release Date: March 23, 2018

Related Announcements
PA-18-642

Issued by
National Institute of Mental Health (NIMH)

Purpose

The purpose of this Notice is to modify the eligibility criteria for the Candidates supported by the NIMH Administrative Supplement Program to Enable Continuity of Research Experiences of MD/PhDs during Clinical Training PA-18-642.
 

 
Section III. Eligibility Information
3. Additional Information on Eligibility
Eligible Candidates
 
 
 
Current Language:
At the time of application, each candidate: 1) must be a citizen or a non-citizen national of the United States or have been lawfully admitted for permanent residence; 2) must have graduated from a combined MD/PhD program or must have graduated from independent MD and PhD programs (in either order of completion) with time between the awarding of the two degrees not to exceed 10 years; 3) must currently be in good standing in an ACGME-accredited residency program or in good standing in a clinical fellowship program; 4) must be able to commit appropriate effort to the proposed research experience in any year; and 5) must not currently have support to obtain research experience from either federal or non-federal funds. Candidates during residency must commit no less than 1.8 person-months (15% of full-time professional effort) to the proposed research experience; at the time of award, such candidates must be in postgraduate year (PGY) 2 of residency or beyond.  Candidates during fellowship must commit no less than 6 person-months (50% of full-time professional effort) to the proposed research experience.
 
Revised Language:
At the time of application, each candidate: 1) must be a citizen or a non-citizen national of the United States or have been lawfully admitted for permanent residence; 2) must have graduated from a combined MD/PhD program or must have graduated from independent MD and PhD programs (in either order of completion) with time between the awarding of the two degrees not to exceed 10 years; 3) must currently be in good standing in an ACGME-accredited residency program or in good standing in a clinical fellowship program; 4) must be able to commit appropriate effort to the proposed research experience in any year; and 5) must not currently have support to obtain research experience from either federal or non-federal funds. Candidates during residency must commit no less than 1.8 person-months (15% of full-time professional effort) to the proposed research experience; at the time of award, such candidates must be in postgraduate year (PGY) 2 of residency or beyond.  Candidates during fellowship must commit no less than 6 person-months (50% of full-time professional effort) to the proposed research experience. NIMH will also extend the eligibility for this supplement opportunity to MD/PhDs who are within two years of successful completion of a NIMH Research Education Program for Psychiatry Residents R25, and who are not in a clinical fellowship program, but who can demonstrate no other viable option to support their focused, protected research time. Examples of appropriate justification for this supplements eligibility may include unavailability of appropriate Institutional Training (T32) Grant positions; lack of university or department-based research training support; and/or clinical and/or departmental responsibilities that would prevent a candidate from being eligible for NIH research training support. Post-residency candidates not enrolled in a clinical fellowship must commit 6-9 person-months (50-80% of full-time professional effort) to the proposed research experience. 
 
 
 
Section IV. Application and Submission Information
2. Content and Form of Applications Submission
Application Submission
Instructions for Electronic Application Submission through Grants.gov
 
 
 
 
Current Language:
Budget Forms (e.g., R&R Budget): Only include funds requested for the additional supplement activities. The NIMH will provide salary support for the candidate in addition to other justified expenses, such as travel and supplies, to enable the candidate to participate fully in the proposed research experience.  The requested salary and fringe benefits must be in accordance with the salary structure of the grantee institution for individuals in comparable positions, consistent with the level of effort, and may generally not exceed $75,000 per year.  Funds up to $5,000 annually may be requested for justified expenses (e.g., research supplies, technical support, and travel) for residents who are committing less than 50% effort in a given Post Graduate Year. In years where candidate residents commit 50% or more effort to the supplement, up to $10,000 annually may be requested. Funds up to $15,000 annually may be requested during clinical fellowship. No supplement funds may be used to purchase equipment. The amount requested should reflect the candidate's level of effort and should be well justified.
 
Revised Language: 
Budget Forms (e.g., R&R Budget): Only include funds requested for the additional supplement activities. The NIMH will provide salary support for the candidate in addition to other justified expenses, such as travel and supplies, to enable the candidate to participate fully in the proposed research experience.  The requested salary and fringe benefits must be in accordance with the salary structure of the grantee institution for individuals in comparable positions, consistent with the level of effort, and may generally not exceed $75,000 per year.  Funds up to $5,000 annually may be requested for justified expenses (e.g., research supplies, technical support, and travel) for residents who are committing less than 50% effort in a given Post Graduate Year. In years where candidate residents commit 50% or more effort to the supplement, up to $10,000 annually may be requested. Funds up to $15,000 annually may be requested during clinical fellowship, or by eligible post-residency candidates not enrolled in a clinical fellowship. No supplement funds may be used to purchase equipment. The amount requested should reflect the candidate's level of effort and should be well justified.
 
 
Other Attachments:
Applicant Eligibility Statement
 
 
Current Language:
 The application should include a signed statement from the PD/PI, the director of the residency or clinical fellowship program, the department chair, and an Authorized Signing Official for the institution certifying the candidate's eligibility for support under this program. The statement must include 1) certification that the candidate is a citizen or non-citizen national of the U.S. or has been lawfully admitted for permanent residence; 2) certification that the candidate is in good standing in a full-time, clinical fellowship program or an ACGME-accredited U.S. residency program; and 3) a description of the candidate's current support and plans for his/her future support during residency or clinical fellowship, as appropriate. In addition, the department chair and director of the residency or clinical fellowship program must document the institution's commitment to the research activities and associated time commitment proposed in the supplemental application and affirm that this commitment will not affect the candidate's board eligibility or prolong the period of residency or clinical fellowship, as appropriate.
 
Revised Language:
The application should include a signed statement from the PD/PI, the director of the residency or clinical fellowship program, the department chair, and an Authorized Signing Official for the institution certifying the candidate's eligibility for support under this program. The statement must include 1) certification that the candidate is a citizen or non-citizen national of the U.S. or has been lawfully admitted for permanent residence; 2) certification that the candidate is in good standing in a full-time, clinical fellowship program or an ACGME-accredited U.S. residency program; and 3) a description of the candidate's current support and plans for his/her future support during residency or clinical fellowship, as appropriate. In addition, the department chair and director of the residency or clinical fellowship program must document the institution's commitment to the research activities and associated time commitment proposed in the supplemental application and affirm that this commitment will not affect the candidate's board eligibility or prolong the period of residency or clinical fellowship, as appropriate. NIMH will extend the eligibility for this supplement opportunity for MD/PhDs who are within two years of successful completion of an NIMH Research Education Program for Psychiatry Residents R25, and who are not in a clinical fellowship program, but who can demonstrate no other viable options to support their, focused, protected research time. Examples of appropriate justification for this supplements eligibility may include, unavailability of appropriate Institution T32 Training Grant positions; lack of university or department-based research training support; and/or clinical and/or departmental responsibilities that would prevent a candidate from being eligible for NIH research training support. Applications must include a signed statement from the PI, the department chair, and an Authorized Signing Official for the institution certifying the candidates' eligibility for support under this program. 
 
 
Section IV. Application and Submission Information
2. Content and Form of Applications Submission
Application Submission
Special Instructions for Streamlined Submissions using the eRA Commons for electronic-based submissions
 
 
 
 
Current Language:
Budget information should be entered for the grantee institution in the tabs provided for each selected budget period. The NIMH will provide salary support for the candidate in addition to other justified expenses, such as travel and supplies, to enable the candidate to participate fully in the proposed research experience.  The requested salary and fringe benefits must be in accordance with the salary structure of the grantee institution for individuals in comparable positions, consistent with the level of effort, and may generally not exceed $75,000 per year.  Funds up to $5,000 annually may be requested for justified expenses (e.g., research supplies, technical support, and travel) for residents who are committing less than 50% effort in a given Post Graduate Year. In years where candidate residents commit 50% or more effort to the supplement, up to $10,000 annually may be requested. Funds up to $15,000 annually may be requested during clinical fellowship. No supplement funds may be used to purchase equipment. The amount requested should reflect the candidate's level of effort and should be well justified.
 
Applicant Eligibility Statement
The application should include a signed statement from the PD/PI, the director of the residency or clinical fellowship program, the department chair, and an Authorized Signing Official for the institution certifying the candidate's eligibility for support under this program. The statement must include 1) certification that the candidate is a citizen or non-citizen national of the U.S. or has been lawfully admitted for permanent residence; 2) certification that the candidate is in good standing in a full-time, clinical fellowship program or an ACGME-accredited U.S. residency program; and 3) a description of the candidate's current support and plans for his/her future support during residency or clinical fellowship, as appropriate. In addition, the department chair and director of the residency or clinical fellowship program must document the institution's commitment to the research activities and associated time commitment proposed in the supplemental application and affirm that this commitment will not affect the candidate's board eligibility or prolong the period of residency or clinical fellowship, as appropriate.
 
Revised Language: 
Budget information should be entered for the grantee institution in the tabs provided for each selected budget period. The NIMH will provide salary support for the candidate in addition to other justified expenses, such as travel and supplies, to enable the candidate to participate fully in the proposed research experience.  The requested salary and fringe benefits must be in accordance with the salary structure of the grantee institution for individuals in comparable positions, consistent with the level of effort, and may generally not exceed $75,000 per year.  Funds up to $5,000 annually may be requested for justified expenses (e.g., research supplies, technical support, and travel) for residents who are committing less than 50% effort in a given Post Graduate Year. In years where candidate residents commit 50% or more effort to the supplement, up to $10,000 annually may be requested. Funds up to $15,000 annually may be requested during clinical fellowship, or by eligible post-residency candidates not enrolled in a clinical fellowship. No supplement funds may be used to purchase equipment. The amount requested should reflect the candidate's level of effort and should be well justified.
 
The application should include a signed statement from the PD/PI, the director of the residency or clinical fellowship program, the department chair, and an Authorized Signing Official for the institution certifying the candidate's eligibility for support under this program. The statement must include 1) certification that the candidate is a citizen or non-citizen national of the U.S. or has been lawfully admitted for permanent residence; 2) certification that the candidate is in good standing in a full-time, clinical fellowship program or an ACGME-accredited U.S. residency program; and 3) a description of the candidate's current support and plans for his/her future support during residency or clinical fellowship, as appropriate. In addition, the department chair and director of the residency or clinical fellowship program must document the institution's commitment to the research activities and associated time commitment proposed in the supplemental application and affirm that this commitment will not affect the candidate's board eligibility or prolong the period of residency or clinical fellowship, as appropriate. NIMH will extend the eligibility for this supplement opportunity for MD/PhDs who are within two years of successful completion of an NIMH Research Education Program for Psychiatry Residents R25, and who are not in a clinical fellowship program, but who can demonstrate no other viable options to support their, focused, protected research time. Examples of appropriate justification for this supplements eligibility may include, unavailability of appropriate Institution T32 Training Grant positions; lack of university or department-based research training support; and/or clinical and/or departmental responsibilities that would prevent a candidate from being eligible for NIH research training support. Applications must include a signed statement from the PI, the department chair, and an Authorized Signing Official for the institution certifying the candidates' eligibility for support under this program. 
 
Section IV. Application and Submission Information
2. Content and Form of Applications Submission
Application Submission
Instructions for Paper-based Submissions using the PHS 398 Application Forms
 

Current Language:

Budget for Entire Proposed Project Period (Form Page 5): A proposed budget should be submitted using the PHS 398 budget forms and should only include funds requested for the additional supplement activities. The NIMH will provide salary support for the candidate in addition to other justified expenses, such as travel and supplies, to enable the candidate to participate fully in the proposed research experience.  The requested salary and fringe benefits must be in accordance with the salary structure of the grantee institution for individuals in comparable positions, consistent with the level of effort, and may generally not exceed $75,000 per year.  Funds up to $5,000 annually may be requested for justified expenses (e.g. research supplies, technical support, and travel) for residents who are committing less than 50% effort in a given Post Graduate Year. In years where candidate residents commit 50% or more effort to the supplement, up to $10,000 annually may be requested. Funds up to $15,000 annually may be requested during clinical fellowship. No supplement funds may be used to purchase equipment. The amount requested should reflect the candidate's level of effort and should be well justified.

Applicant Eligibility Statement
The application should include a signed statement from the PD/PI, the director of the residency or clinical fellowship program, the department chair, and an Authorized Signing Official for the institution certifying the candidate's eligibility for support under this program. The statement must include 1) certification that the candidate is a citizen or non-citizen national of the U.S. or has been lawfully admitted for permanent residence; 2) certification that the candidate is in good standing in a full-time, clinical fellowship program or an ACGME-accredited U.S. residency program; and 3) a description of the candidate's current support and plans for his/her future support during residency or clinical fellowship, as appropriate. In addition, the department chair and director of the residency or clinical fellowship program must document the institution's commitment to the research activities and associated time commitment proposed in the supplemental application and affirm that this commitment will not affect the candidate's board eligibility or prolong the period of residency or clinical fellowship, as appropriate.


Revised Language:
Budget for Entire Proposed Project Period (Form Page 5): A proposed budget should be submitted using the PHS 398 budget forms and should only include funds requested for the additional supplement activities. The NIMH will provide salary support for the candidate in addition to other justified expenses, such as travel and supplies, to enable the candidate to participate fully in the proposed research experience.  The requested salary and fringe benefits must be in accordance with the salary structure of the grantee institution for individuals in comparable positions, consistent with the level of effort, and may generally not exceed $75,000 per year.  Funds up to $5,000 annually may be requested for justified expenses (e.g., research supplies, technical support, and travel) for residents who are committing less than 50% effort in a given Post Graduate Year. In years where candidate residents commit 50% or more effort to the supplement, up to $10,000 annually may be requested. Funds up to $15,000 annually may be requested during clinical fellowship, or by eligible post-residency candidates not enrolled in a clinical fellowship. No supplement funds may be used to purchase equipment. The amount requested should reflect the candidate's level of effort and should be well justified.

Applicant Eligibility Statement
The application should include a signed statement from the PD/PI, the director of the residency or clinical fellowship program, the department chair, and an Authorized Signing Official for the institution certifying the candidate's eligibility for support under this program. The statement must include 1) certification that the candidate is a citizen or non-citizen national of the U.S. or has been lawfully admitted for permanent residence; 2) certification that the candidate is in good standing in a full-time, clinical fellowship program or an ACGME-accredited U.S. residency program; and 3) a description of the candidate's current support and plans for his/her future support during residency or clinical fellowship, as appropriate. In addition, the department chair and director of the residency or clinical fellowship program must document the institution's commitment to the research activities and associated time commitment proposed in the supplemental application and affirm that this commitment will not affect the candidate's board eligibility or prolong the period of residency or clinical fellowship, as appropriate. NIMH will extend the eligibility for this supplement opportunity for MD/PhDs who are within two years of successful completion of an NIMH Research Education Program for Psychiatry Residents R25, and who are not in a clinical fellowship program, but who can demonstrate no other viable options to support their, focused, protected research time. Examples of appropriate justification for this supplements eligibility may include, unavailability of appropriate Institution T32 Training Grant positions; lack of university or department-based research training support; and/or clinical and/or departmental responsibilities that would prevent a candidate from being eligible for NIH research training support. Applications must include a signed statement from the PI, the department chair, and an Authorized Signing Official for the institution certifying the candidates' eligibility for support under this program

Inquiries

Please direct all inquiries to:

Mark Chavez, Ph.D.
National Institute of Mental Health (NIMH)
Telephone: 301-443-8942
Email: mchavez1@mail.nih.gov