Notice Number: NOT-HS-15-003
Release Date: January 21, 2015
Agency for Healthcare Research and Quality (AHRQ)
This Notice provides information to applicants, grantees, and contractors of the Agency for Healthcare Research and Quality (AHRQ) regarding the salary cap limitations imposed for Fiscal Year 2015.
The Consolidated and Further Continuing Appropriations Act, 2015, Public Law 113-235, signed into law on December 16, 2014, restricts the amount of direct salary which may be paid to an individual under an HHS grant, cooperative agreement, or applicable contract to a rate no greater than Executive Level II of the Federal Executive Pay Scale. Effective January 11, 2015, the Executive Level II salary level is $183,300.
According to P.L. 113-235, Sec. 203: "None of the funds appropriated in this title shall be used to pay the salary of an individual, through a grant or other external mechanism, at a rate in excess of Executive Level II."
In accordance with AHRQ policy, awarded salary levels will be determined using information provided in the application.
For the purposes of salary limitation, the terms "direct salary," "salary," and "institutional base salary" have the same meaning and are exclusive of fringe benefits or facilities and administrative (indirect) costs. An individual's institutional base salary is the annual compensation that the applicant organization pays for an individual's appointment, whether that individual's time is spent on research, teaching, patient care, or other activities. Base salary excludes any income that an individual may be permitted to earn outside of his/her official duties to the applicant organization.
Applicants for AHRQ grants are reminded to reflect in their applications the actual institutional base salary of each individual for whom salary support is requested. In lieu of actual institutional base salary, applicants may elect to provide an explanation indicating that the actual institutional base salary exceeds the current salary limitation. When this is indicated in the application AHRQ staff may contact the applicant and, as appropriate, make necessary adjustments to requested salaries prior to award. Many AHRQ awards have total cost caps; these total cost caps will not be increased.
For AHRQ competing grants and cooperative agreements, grant applications that request direct salaries for individuals in excess of the applicable RATE per year will be adjusted in accordance with the legislative salary limitation, and will include notification of this adjustment. Adjustments will be made in the current and all future years; no funds will be awarded or committed in excess of the salary cap limitation.
Committed levels of funding for awards made in prior fiscal years that were restricted to Executive Level II will NOT be adjusted for the new salary cap rate. However, if adequate funds are available in the award, and if the FY2015 salary cap limitation is consistent with the institutional base salary, grantees may re-budget funds to accommodate the FY2015 salary cap effective January 11, 2015, and contractors may charge at the higher rate. It is expected that such re-budgeting will not negatively impact the aims of the project. No additional funds will be provided for grant awards. Total estimated costs of contracts will not be modified.
The salary limitation applies to all subawards and subcontracts.
The salary limitation does not apply to consultants, but consultant payments must meet the test of reasonableness and be consistent with institutional policy for rates paid to consultants, regardless of funding source.
Note that no adjustment will be made to any grant award already issued in FY2015.An individual's institutional base salary is not constrained by the legislative provision for a limitation of salary. The rate limitation simply limits the amount that may be awarded and charged to AHRQ grants, cooperative agreements, and contracts. For individuals whose salary rates are in excess of Executive Level II, the grantee/contractor may pay the excess from non-federal funds
Inquiries regarding this notice should be directed to AHRQ Grants Management (GrantsManagementInbox@AHRQ.HHS.gov) or to AHRQ Contracts Management (telephone: (301)-427-1789), as appropriate.