Notice of NHGRI Interest in Receiving Letters Requesting Permission to Submit Applications to Support the NHGRI Research Training and Career Development Annual Meeting (U13)

Notice Number: NOT-HG-20-035

Key Dates
Release Date: April 8, 2020

Related Announcements

Issued by
National Human Genome Research Institute (NHGRI)


The purpose of this notice is to encourage the submission of permission-to-submit letters for conference grant (U13) applications seeking funding for the support of the NHGRI Research Training and Career Development Annual Meeting. Once permission to submit is obtained, applications should be submitted for the August 12, 2020 receipt date under PA-18-648: NIH Support for Conferences and Scientific Meetings (Parent R13 Clinical Trial Not Allowed)


The National Human Genome Research Institute (NHGRI) provides both institutional and individual funding to help scientists develop their skills as researchers and professionals. Our research training and career development programs offer opportunities at the undergraduate, postbaccalaureate, graduate, postdoctoral and faculty levels to train in the scientific areas of genomic sciences, genomic medicine and ethical, legal and social implications (ELSI) of genomics research. This has created a large, diverse, multi-disciplinary community of trainees and researchers.

The Annual Meeting is a venue for trainees supported by NHGRI to present their research and network with other trainees and established researchers from training programs across the United States. These three-day meetings accommodate 300 to 400 attendees and involve a mix of plenary presentations, trainee presentations and poster sessions, career development sessions, and networking opportunities. The most recent meeting was held in March 2020 with the next meeting scheduled in April 2021. It is expected that the first meeting supported by this notice will be held in the Spring of 2022.


Applicants should identify an appropriate venue or venues for the meetings and handle all meeting publicity and logistics including but not limited to working with site hosts and vendors before and during the meeting, developing a meeting website, arranging for AV needs, registering meeting attendees, arranging travel for plenary speakers, advisors and fellowship awardees, preparing meeting materials, conducting a post-meeting survey of attendees, and developing a final meeting report. The geographic location of the meetings will be determined in consultation with NHGRI staff.

Successful applicants will be expected to work in consultation with NHGRI Program staff. NHGRI staff will have substantial programmatic involvement that is above and beyond the normal stewardship role in awards, including providing assistance and advice for the planning and implementation of the meeting. It is expected that decisions in all activities will be reached by consensus.

Funding Mechanism

The administrative and funding instrument used for this program will be the cooperative agreement, an "assistance" mechanism (rather than an "acquisition" mechanism), in which substantial NIH programmatic involvement with the awardees is anticipated during the performance of the activities. Under the cooperative agreement, the NIH purpose is to support and stimulate the recipients' activities by involvement in and otherwise working jointly with the award recipients in a partnership role; it is not to assume direction, prime responsibility, or a dominant role in the activities. Consistent with this expectation, the dominant role and prime responsibility resides with the awardees for the project as a whole, although specific tasks and activities may be shared among the awardees and the NIH as defined below.

The PD(s)/PI(s) will have the primary responsibility for defining objectives and approaches, and for planning, conducting, analyzing, and posting results, interpretations, and conclusions of the conference.

Awardees are responsible for identifying specific milestones for conferences that will be supported during the project period.

NHGRI staff will have substantial programmatic involvement that is above and beyond the normal stewardship role in awards. Substantial involvement as a partner would include, but is not limited to, assisting in planning the agenda, selecting speakers, determining the content of the meeting, or determining the acceptability of submitted abstracts.

Budget and Duration of Award

Application budgets should reflect the actual needs of the proposed project. Direct costs are limited to $225,000 per year. Registration costs for attendees should not exceed $300 for each meeting and should be used to offset the costs of the conference.

Applications for five years in duration will be accepted to support the meetings in 2022, 2023, 2024, 2025, and 2026.

Permission to Submit Letter

The conference grant application is required to contain a permission-to-submit letter from;

Luis Cubano, Ph.D.
National Human Genome Research Institute
Telephone: (301) 480-3435

Applicants are urged to initiate contact well in advance of the application receipt date. Please note that agreement to accept an application does not guarantee funding.

Receipt Date

Applications should be submitted to the Parent R13 announcement for the August 12, 2020 receipt date.


Please direct all inquiries to:

Luis Cubano, Ph.D.
National Human Genome Research Institute
Telephone: (301) 480-3435