Notice of NIDCR Interest in Supporting Administrative Supplements for Collaborative Science

Notice Number: NOT-DE-18-027

Key Dates
Release Date: December 3, 2018

Related Announcements

Issued by
National Institute of Dental and Craniofacial Research (NIDCR)


The NIDCR announces the availability of funds for Administrative Supplements to existing NIDCR-funded grants and cooperative agreements. These funds are intended to enhance ongoing research by enabling NIDCR-funded researchers to form a new collaboration that was not anticipated at the time of submission, review, and funding of the parent award. These collaborative activities must be within the scope of the approved aims of the parent award and are expected to generate important new opportunities for achieving the goals of the parent project and benefiting the research program of the collaborator. Collaborations that bring together ideas, theories, methods, and approaches from different scientific and clinical disciplines are particularly encouraged.

Collaborations must be newly-established, that is, there must not be a substantial history of collaboration within the past three years between the grantee Program Director/Principal Investigator (PD/PI) and the collaborator (e.g., there must not be coauthored publications or grant applications submitted with the proposed collaborator within the past three years). The leader of the collaborating group should hold the equivalent of an independent faculty appointment in academia or serve as a group leader in industry, and must provide evidence of active engagement in research, such as grant support.

Types of collaborative science encouraged through this Notice include new collaborations that encompass but are not limited to:

  • Early Stage Investigators (ESIs)
  • Underrepresented individuals in the biomedical and behavioral sciences
  • Scientists in a different scientific or clinical discipline
  • Scientists from fields outside of dental, oral, and craniofacial areas
  • Industry researchers and entrepreneurs

Collaborative activities should not include solely the provision of reagents and materials but rather are expected to involve integration and exchange of ideas, knowledge, data, and methodologies to contribute to the parent project. Partnering with investigators to access state-of-the-art methodology or data generation and analysis methodologies that fall within the purpose of this collaborative supplement are allowed. Additional salary support for the PD/PI in the supplement application is discouraged.

PD/PIs are strongly encouraged to contact the Program Official named in the Notice of Grant Award to discuss the collaborative project in relation to the parent project prior to submitting an application for this administrative supplement. Collaborations with non-domestic (non-U.S.) entities (foreign institutions) are eligible. Grantee organizations may submit more than one application, provided that each application is distinct from other administrative supplements or other types of grant applications already funded or under consideration by the awarding NIH Institute or Center; however, each grant is limited to one application for an administrative supplement for collaborative science.

Application Due Date:

March 29, 2019, by 5:00 PM local time of applicant organization.

Earliest Start Date is June 7, 2019.

Application and Submission Information:

Applications for this Administrative Supplement for Collaborative Science must submit an application through the Parent Announcement FOA PA-18-591 titled Administrative Supplements to Existing NIH Grants and Cooperative Agreements (Parent Admin Supp Clinical Trial Optional).

All instructions and requirements for the Parent Announcement must be followed, with the following additional instructions:

Research Strategy:

A maximum of six pages is allowed, not including the References Cited. Provide a brief description of the scope of the overall project on which the supplemental request is based. Describe the supplement's specific aims, including research design and methods, data analysis, and a description of the collaborator’s contribution. Describe how the supplemental work relates to work described in the parent grant, how it will enhance the approved aims of the parent grant, and why the work cannot be accomplished as part of the parent grant.

Award Budget:

The PD/PI and no more than one collaborator may request up to a maximum of $150,000 total annual direct costs, or up to no more than the amount of the current parent award for activity codes with maximum annual direct costs less than $150,000. Funds requested must reflect actual needs of the proposed collaboration in achieving new research objectives that are within scope of the parent project. Maximum direct costs are exclusive of consortium/contractual Facilities and Administrative (F&A) costs.

All budgets should be submitted using the R&R Detailed Budget form, regardless of the form used for the parent award, and should only include funds requested for the additional supplement activities. Justification for the requested budget must be provided. The funds need not to be divided equally between the PD/PI and the collaborator. For parent awards with large unobligated balances, an explanation and plans for drawdown must be provided.

Award Project Period:

The project and budget periods are limited to one year and must be within the currently approved project period for the existing parent award. Only active awards with at least 12 months remaining, exclusive of time in no-cost extension (NCE), at the time of submission will be considered. Awards in NCE are ineligible to apply.

Other Content and Form of Application:

Other sections should also be included if they are modified by the proposed supplement activities. In particular, changes in areas such Protections of Human Subjects, Inclusion of Women Minorities and Children, Vertebrate Animal Welfare, Biohazards, and Resource Sharing Plan should be reflected by the addition of the completed relevant sections of the application. If the parent grant does not include Human Subjects research, the supplement application must not include Human Subjects research. No other documents or information is allowed as part of the Appendix or "Other Attachments".

In addition to the required NIH biographical sketch for any Senior/Key Personnel who are being added through this supplement as described under the instructions for the Parent Announcement, the application must include a letter from the collaborator that briefly describes his/her role, commitment, and unique contributions to the collaboration. The letter must be countersigned by the authorized organizational representative/institutional official of the collaborating institution.



Please direct all inquiries to:

Jason Wan, Ph.D.

National Institute of Dental and Craniofacial Research

Division of Extramural Research

Telephone: 301-594-9898