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Exhibitor Space for the June 2011 Seminar is now available!

This year's NIH Regional Seminar will provide space for exhibitors to display products, services, materials and ideas in the conference area of the Hyatt during the two-day seminar and preceding optional workshop sessions.

SPACE IS LIMITED and exhibitors will be confirmed on a first-come, first-served basis. Registration and payment is due on or before May 6, 2011.

Exhibitor Registration
Registration for this Seminar is completely electronic - paper registrations are neither available nor accepted.

Exhibit Hall Schedule
Thursday, June 23 - Hours 7:00am - 5:00pm
Friday, June 24 - Hours 7:00am - 3:00pm

Installation: Wednesday, June 22 from 3:00pm - 5:00pm
Friday, June 24 from 3:00pm - 5:00pm

No teardown permitted prior to 3:00pm, Friday, June 24. Any items left after 5:00 pm will be discarded. Seminar organizers will not be responsible for items left in exhibit space. *For special accommodations, contact NIHRegionalSeminars@mail.nih.gov. If you cancel your registration (full or partial) and are entitled to a refund, expect the refund within 30 days of the close of the event. All refunds will be issued back to the original payment type.

Exhibit Fee

  • $950 On or before April 15, 2011
  • $1,100 After April 15, 2011

Exhibit Package Includes:

  • Two on-site exhibit representative registration and badges
  • Exhibit space with daily cleaning of the aisles and common areas
  • One 6 foot skirted tables, 2 chairs, and wastebasket
  • Electrical outlet and wireless internet access
  • Copy of the Seminar Program Booklet

+ Complimentary company description in the seminar program booklet
+ GUARANTEED early exhibitor rate for spring 2012 Regional Seminar

Company Description
A 50-word description of your company's services, products, or publications should be emailed to Ripple Effect Conference Services at NIHRegionalSeminars@mail.nih.gov no later than March 1, 2010. Submissions after this date will not be included in the seminar program booklet.

Additional Opportunities for Exposure
Can't attend the NIH Regional Seminar but want your organization/company name featured at the reception? Get your promotional materials inserted in the attendee seminar packet? Have attendees see your logo on the screen as they check for messages in the Cyber Café? These and other on-site exposure opportunities await you.

Maximize exposure for your organization/ company by sponsoring one of the activities listed below.

  • Seminar Program Booklet Ad
  • Attendee Welcome Packet Flyer Insert
  • eRA Hands-On Computer Workshop Sessions
  • Cyber Café Supporter
  • Seminar Reception Supporter

Payment Options
Exhibitor registration fees may be paid:

  • Securely online with a major credit card (Please note: we do not accept American Express) or;
    • Credit card charges will appear on your credit card statement as Ripple Effect Communications, Inc.
  • By checks (in U.S. dollars, drawn on U.S. bank)
    • Make checks payable to Ripple Effect Communications, Inc. and mail to:
    • Ripple Effect Communications, Inc.
      Tax ID# 20-0304104
      11400 Rockville Pike, Suite 112
      Rockville, MD 20852
      Attn: Conference Services

Registration will be pending and space not confirmed until mailed payment is received and processed. There will be a $25.00 fee charged for returned checks. Purchase orders and/or training vouchers are not acceptable forms of payment. W-9 (PDF - 130 KB)

Cancellation Policy
Cancellations of conference registrations can be made by the cancellation deadlines by sending notification in writing of desire to cancel registration. Written notifications are accepted via email at NIHRegionalSeminars@mail.nih.gov. If you cancel your registration (full or partial) and are entitled to a refund, expect the refund within 30 days of the close of the event. All refunds will be issued back to the original payment type.

Requests submitted via phone, voice-mail message, fax, or mail are neither valid nor accepted. All cancellations must be received via email by the registration deadline dates as follows:

  • On or Before May 20, 2011: Ripple Effect Conference will refund the full amount of your registration payment minus the $40.00 processing fee.
  • After May 20, 2011: Cancellations received after this date will be assessed the full registration cost. No refund will be issued. Refunds are not given for no-shows. Shared registrations are not allowed.
Substitutions are allowed. Requests for substitutions must be submitted by email at NIHRegionalSeminars@mail.nih.gov no later than June 6, 2011. After this date, substitutions will not be honored.

Local University Ambassador:
Florida Atlantic University
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The National Institutes of Health (NIH) invite you to participate in the 2011 Regional Seminar on Program Funding and Grants Administration to be held in the Phoenix, Arizona area.