|NIH Staff FAQs|
In certain situations, the use of video technology can be vital in conveying key aspects of a grant application. In order to facilitate such applications, NOT-OD-12-141: Interim Guidance for Videos Submitted as NIH Application Materials provides policy and guidelines for investigators submitting videos and contemplating other non-traditional materials to accompany applications to the NIH. This Notice revised the related portion of the NIH Guide Notice NOT-OD-10-115 on post-submission application materials. Following this new guidance, you may now submit short videos that can be uploaded into your electronic grant folder where reviewers can access them.
A cover letter indicating your intent to submit a video must be submitted with the application.
Images/”stills” and a brief description of each video must be included within the page limits of the research strategy. There is no minimum number of images/”stills” required, but sufficient descriptive information, including images, must be provided so that reviewers will understand the information contained in the video you later submit, since not all reviewers may be able to access your video.
Although closed-captioning is not required, it may be included to assist reviewers in understanding your video.If human subjects or personally identifiable information is presented in a video, the applicant organization is required to have appropriately consented and protected the human subjects. Submission of this material through the Authorized Organizational Representative (AOR) certifies acceptance of this responsibility (see submission requirement below).
The only acceptable content for videos is demonstrations of devices and experimental data with a temporal element, which means that you need to show how something functions or occurs over time, or demonstrates movement or change.
For example, you may submit videos of unusual interventions or surgical procedures, prototype model use, visualization of 3-D structures or structural changes in molecules or cells, software or database demonstrations, educational materials or video games.Your videos may not be accepted if they include virtual tours of laboratories, equipment in place, platform presentations, advertisements, commercials, or PowerPoint presentations [unless requested by the Scientific Review Officer (SRO) in lieu of a site visit].
The SRO will view your video(s) and determine whether they are acceptable. You will be notified by the SRO about the status of the video. If the SRO has difficulty opening or viewing the video, the SRO may allow you one more chance to submit, if before the original deadline.Once accepted, the video(s) will be uploaded by the SRO into the electronic grant folder where reviewers may access them. You should be able to access your video in the grant folder from your eRA Commons account. As with other grant materials, reviewers will be instructed to maintain confidentiality with video materials and not share those materials with others or download them to shared computers or drives.