Appointed regular members of standing study sections generally have a four- or six-year commitment involving three or two meetings a year. They are nominated by the Scientific Review Officer of the study section and appointed by the Director, NIH, or the Director, NCI (for NCI Study Sections). To check on your eligibility status as a regular member, contact your Scientific Review Officer.
Appointed regular members of these standing NIH committees generally have a four-year commitment involving two or three meetings a year. They are nominated by the Executive Secretary of the committee and appointed by the Director, NIH, the Director, NCI, or the Secretary, HHS. To check on your eligibility status as a regular member, contact your Executive Secretary or check the list posted at: http://grants.nih.gov/grants/peer/continuous_submission.htm.
Recent substantial service is defined as service as a regular, temporary, or ad hoc reviewer on six different dates in a specific 18 month period. The 18 month period is from January 1 of one year through June 30 of the following year. Eligibility is calculated in July of the second year, and the individuals become eligible starting August 16th of the second year through September 30th of the following year. For example, reviewers who reviewed with six different meetings between 1/1/2012 – 6/30/2013 are eligible for continuous submission from 8/16/2013 to 9/30/2014. Names of the reviewers eligible for continuous submission are posted at: http://grants.nih.gov/grants/peer/continuous_submission.htm.
Temporary or ad hoc members of study sections have a commitment to only one meeting of either a permanent study section or a Special Emphasis Panel and are not appointed by the Director, NIH. To check on your eligibility status as a temporary member under the recent substantial service plan, see the list of eligible reviewers at: http://grants.nih.gov/grants/peer/continuous_submission.htm.
Not all “review” meetings count toward continuous submission eligibility. The vast majority of study section meetings that review grants and/or contracts will qualify. However, workgroups that do not generate final scores on applications do not count. Loan Repayment Program evaluation meetings do not count. Meetings that are not documented through the NIH Committee Management system do not count. If you have a question about whether a specific review meeting qualifies, please contact your Scientific Review Officer, or email the NIH Continuous Submission Committee at: CSR.firstname.lastname@example.org.
Yes, temporary service as an attending reviewer, telephone reviewer, Internet Assisted Meeting reviewer, or mail reviewer on an NIH study section counts toward eligibility for continuous submission. For all reviews, including mail review, the effective date of service is the actual meeting date, not the date the critiques are submitted. Service on multiple meetings on the same day, while infrequent, counts as one meeting.
Service with almost all NIH initial review panels, whether in CSR, NCI, or any of the other NIH Institutes or Centers, will contribute towards your eligibility for continuous submission. However, workgroups that do not generate final scores on applications do not count. Loan Repayment Program evaluation meetings do not count. Meetings that are not documented through the NIH Committee Management system do not count. If you have a question about whether a specific review meeting qualifies, please contact your Scientific Review Officer, or email the NIH Continuous Submission Committee at: CSR.email@example.com.
Reviewers who are eligible for continuous submission based on recent substantial service to peer review (six times in an 18 month window starting January 1st) and reviewers whose eligibilities are based on regular memberships are listed at: http://grants.nih.gov/grants/peer/continuous_submission.htm. Individuals who are not on that list and who believe that they are eligible must ensure that all of their Commons profiles have been collapsed into a single profile, as service records that are divided among multiple profiles will be missed (investigators own their profile(s) and are responsible for keeping them current). Assistance in collapsing profiles is available at the NIH Commons Help Desk (http://ithelpdesk.nih.gov/eRA). Any remaining issues/appeals may be directed to the NIH Continuous Submission Committee at CSR.firstname.lastname@example.org.
No - Multiple meetings occurring on a single day will only count as a single meeting. If you have a question about whether a specific review meeting qualifies, please contact your Scientific Review Officer, or email the NIH Continuous Submission Committee at: CSR.email@example.com.
A cover letter is required in order to assist NIH in identifying these applications. Please clearly identify the study section(s), Council Board, or other Advisory Group(s) on which you serve(d) and the period of your service, or clearly state that you are eligible for continuous submission based on recent substantial service.
No, this opportunity applies to new applications, resubmissions (A1), renewals (type 2), and revisions (type 3) for R01, R21, and R34 activity codes, submitted in response to an FOA (Funding Opportunity Announcement) with standard due dates.
If all of the related applications have at least one PD/PI who is eligible for continuous submission and all applications are submitted at the same time, then the applications are eligible for this continuous submission process. However, if any one of the related applications does not have a PD/PI who is eligible, then all the applications should be submitted for a regular receipt date for that FOA (Funding Opportunity Announcement).
This is an NIH-wide effort. Whether your application is in an area normally reviewed by a CSR study section or by an IC study section, your application can be submitted under the continuous submission policy if you are eligible for continuous submission.
This depends on when your membership term expires. If your eligibility results from regular membership on an NIH Study Section or other NIH Advisory Group, your continuous submission eligibility is extended by six weeks from the date your term expires; you must successfully submit an R01, R21, or R34 application within 6 weeks after your appointment ends.
If your eligibility results from having served as a reviewer six times in the specified 18 month time period, you must successfully submit your application prior to September 30 of the eligibility year.
If, for example, your appointment as a regular member of a study section ends on June 30, 2013, you may submit an R01, R21, or R34 application (new, renewal, resubmission or revision) up to August 16, 2013, and be considered eligible for this continuous submission process. Any applications submitted after August 16, 2013 must be submitted for the standard due dates. However, if you also meet the requirements for recent substantial service (served six times combining Regular Member and/or ad hoc reviewer service) in the 18 months from January 1, 2012, through June 30, 2013, you will be eligible for continuous submission for an additional year: from August 16, 2013, through September 30, 2014 because of that recent substantial service.
According to the current NIH policy (NOT-OD-14-028) continuous submission-eligible applications may be reviewed in a standing study section if submitted:
by the standard due date or
within the window of consideration as a late application (see NOT-OD-15-039).
However, in either of those cases, no additional special consideration is afforded as a continuous submission application. Any application received after the standard due date or window of consideration for a late application will be assigned to a Special Emphasis Panel. Individual Scientific Review Officers might accept applications into their standing study section meetings after those dates, at their discretion and with concurrence with their IRG Chief. Please contact the SRO before submitting your application if you think it might arrive after those dates.
Only applications submitted in response to a FOA (Funding Opportunity Announcement) with Standard Due Dates qualify for continuous submission. If the RFA FOA has a Special Due Date, the application must be successfully submitted to NIH by that special deadline.