Full Text CA-93-19 COOPERATIVE BREAST CANCER TISSUE REGISTRY NIH GUIDE, Volume 22, Number 7, February 19, 1993 RFA: CA-93-19 P.T. 34 Keywords: Cancer/Carcinogenesis Registries+ Tissue Culture National Cancer Institute Letter of Intent Receipt Date: March 15, 1993 Application Receipt Date: April 29, 1993 PURPOSE The Cancer Diagnosis Branch of the Division of Cancer Biology, Diagnosis and Centers at the National Cancer Institute (NCI) invites applications for cooperative Agreements from organizations (individual institutions or consortia) capable of and interested in participating in a network of organizations working together as the Cooperative Breast Cancer Tissue Registry. The purpose of the proposed awards is to stimulate cooperative efforts to identify and improve access to archival breast cancer tissue and other appropriate breast specimens and associated clinical and outcome data for the evaluation of predictive and diagnostic markers. The Cooperative Breast Cancer Tissue Registry will provide resources to enable participating organizations to inventory their tissue collections and to establish a database for existing associated clinical and outcome data. It will also provide resources to identify, obtain and provide tissues and patient data to investigators for predictive marker studies as approved by a Research Evaluation and Decision Panel, as described below. While initial focus of the Registry is on improving access to formalin-fixed, paraffin-embedded archival breast cancer tissue, applicants can also propose inclusion of archival frozen breast tissue collections where appropriate. The Registry is not intended to directly support marker assay research, but only to assist investigators funded through other sources with access to tissue and related clinical and outcome data. HEALTHY PEOPLE 2000 The Public Health Service (PHS) is committed to achieving the health promotion and disease prevention objectives of "Healthy People 2000," a PHS-led national activity for setting priority areas. This Request for Applications (RFA), Cooperative Breast Cancer Tissue Registry, is related to the priority area of cancer. Potential applicants may obtain a copy of "Healthy People 2000" (Full Report: Stock No. 017-001-00474-0) or "Healthy People 2000" (Summary Report: Stock No. 017-001-00473-1) through the Superintendent of Documents, Government Printing Office, Washington, DC 20402-9325 (telephone 202/783-3238). ELIGIBILITY REQUIREMENTS Applicant organizations must be located in the United States, Canada or Mexico. Non-profit organizations and institutions, and government agencies are eligible to apply. For-profit organizations are also eligible. MECHANISM OF SUPPORT Support of this program will be through the cooperative agreement (U01), an assistance mechanism in which substantial NCI programmatic involvement with the recipient during the performance of the planned activity is anticipated. The cooperative agreement funding mechanism was selected because of substantial NCI programmatic involvement required to coordinate activities among several organizations working toward a common goal. The nature of NCI staff involvement is described under Terms of Cooperation, Nature of Participation by NCI Staff. Applicants will be responsible for the planning, direction, and execution of the proposed project. There is no intent, real or implied, for NCI staff to direct awardee activities or limit the freedom of applicants. Under the cooperative agreement, a relationship exists between the recipient of the award and the NCI. Specifically, the Principal Investigator defines the details of the project within the guidelines of the RFA, retains primary responsibility for the performance of the activity and agrees to accept close coordination, cooperation and assistance of the NCI extramural staff (through the NCI Program Administrator) in all aspects of the scientific and technical management of the project in accordance with the terms of cooperation. Awards will be administered under PHS grants policy as stated in the Public Health Service Grants Policy Statement, DHHS Publication No. (OASH)) 90-50,000, revised October 1, 1990. The anticipated average amount of direct cost awards will be $100,000. This RFA is a one-time solicitation. However, if it is determined that there is a sufficient continuing program need, the NCI will invite recipients of awards under this RFA to submit competitive continuation cooperative agreement applications for review according to the procedures described in Review Considerations. FUNDS AVAILABLE The NCI anticipates making six to ten awards for project periods of up to four years and anticipates that a total of $1,500,000 will be set aside for the initial year's funding. Funding in response to this RFA is dependent on the receipt of a sufficient number of applications of high scientific merit. The earliest feasible start date for the initial awards will be September 30, 1993. Although this program is provided for in the financial plans of the NCI, the award of cooperative agreements pursuant to this RFA is contingent on the availability of funds appropriated for fiscal year 1993. RESEARCH OBJECTIVES A. Background Breast cancer is the second leading cause of cancer deaths in women in the U.S., exceeded only by lung cancer. The American Cancer Society estimates 181,000 new cases of breast cancer and 46,300 deaths in 1992. There is increasing emphasis on the need for better markers to predict tumor aggressiveness, metastatic potential and response to therapy. Definitive evaluations of these markers have been hindered by the lack of adequate numbers of patient specimens to achieve statistically valid endpoints. Markers are particularly important for the 30 percent of patients with no apparent involvement of the axillary lymph nodes (node-negative breast cancer) whose disease will progress. Predictive markers can help determine which patients will benefit from specific therapeutic interventions and which patients can be spared chemotherapy. Basic research has provided much information about the molecular processes involved in tumor progression and/or tumor spread and metastasis, but we do not yet have the data to apply these observations to patient management. In June 1990 the Consensus Development Conference on Treatment of Early Stage Breast Cancer indicated that refinement of existing prognostic factors would depend on development and utilization of new and existing tissue and clinical data banks. The Cancer Diagnosis Branch has been exploring ways to assure that existing collections are effectively used. It has become apparent that the most efficient method would be to take advantage of the careful follow-up and monitoring of patients in the context of clinical trials and in the major institutions involved in comprehensive breast cancer treatment programs. In essentially all the clinical trials, paraffin blocks are prepared for pathologic review and confirmation of the diagnosis, but these blocks have not been readily available for retrospective studies. Pathologists generally have not had the time or the personnel resources to locate and retrieve large numbers of archived samples or to cut additional sections for research purposes. Blocks are generally retained at individual collaborating institutions rather than centralized in a coordinating center. Research institutions may have local priorities that restrict outside use of tumor specimens. These and other factors limit the creation of large specialized repositories of tumor samples with associated clinical data. Investigators have attempted to carry out studies using tissues collected in therapeutic trials, but they have often been hindered by the problems noted above. Similar problems are associated with collections of frozen tissue. The size of biopsy specimens is decreasing as a result of earlier detection through mammography and other screening efforts and much of the resulting sample is required for patient diagnosis. This creates a situation whereby tissue collections may lack significant numbers of the smallest and earliest stage tumors. Some studies may also require access to normal or pre-cancerous breast tissue specimens. A number of groups have potential access to large numbers of archival breast cancer and other breast tissue specimens from patients treated on standard therapeutic regimens or clinical trials, and for whom significant clinical and outcome data are available. These include the DCT clinical cooperative groups, consortia of community clinical oncology groups, NCI cancer centers, and other major organizations involved in comprehensive breast cancer treatment programs. While these groups accrue large numbers of patients and archive large amounts of surgical tissue, they often lack the resources to utilize those specimens in a comprehensive way to evaluate promising predictive tissue markers. There is no complete inventory of the samples that might be made available for research and no mechanism to coordinate the efforts of these disparate groups. B. Research Goals and Scope The objective of this RFA is to invite applications for cooperative agreements to support a network of organizations working cooperatively to form the Cooperative Breast Cancer Tissue Registry. The Registry will provide breast cancer tissue, as well as normal and pre-cancerous breast tissue as appropriate, for large scale validation studies of breast cancer predictive markers. The development of breast cancer tissue resources could have considerable impact on the development of cancer diagnostic and prognostic assays. This initiative for the Cooperative Breast Cancer Tissue Registry is designed to provide such a resource. Archival paraffin-embedded tissues will be the initial focus because large numbers of paraffin-embedded formalin-fixed tissues from earlier clinical trials already exist, because such tissues are easier to obtain and transport, and because these archival tissues are routinely prepared in the standard practice of pathology. However, it would also be appropriate to include substantial collections of archival frozen tissue, as many assay reagents do not work on formalin-fixed paraffin-embedded material. Tissues to be included in the Registry should be from existing collections involving large groups of patients treated uniformly on standard therapeutic regimens or clinical trials where clinical and outcome data are available. Additional specimens could be added to the Registry as outcome data become available. Awardees must agree to provide tissue for high priority research studies as identified by a committee selected by Registry members, the Research Evaluation and Decision Panel (REDP) and agree to participate as part of a Coordinating Committee. An assumption of the registry concept is that the establishment of a large cooperative breast cancer tissue resource will make available the specimens necessary for large scale validation studies. It is anticipated that decisions about which research studies will be provided with tissue will be made by a REDP selected by Registry participants according to criteria established by the Registry Coordinating Committee. The Registry REDP, may also act as a "catalyst" bringing together groups with tissues and groups with promising reagents that are ready for validation testing. The NCI will help coordinate this process through the program administrator's membership in the REDP. Research studies will not be supported by registry funding. TERMS OF COOPERATION The cooperative agreements (U01) will require cooperation between an NCI representative (the Program Administrator) and the Principal Investigators (PI) of the individual projects in order to assure smooth interactions among the cooperating organizations. The Program Administrator will assist in coordinating the activities of the awardees and in facilitating exchange of information. Nature of Participation by NCI Staff A representative of the NCI (Program Administrator) will be designated by the Chief of the Cancer Diagnosis Branch, Division of Cancer Biology, Diagnosis and Centers. The role of the Program Administrator, as detailed throughout these terms of cooperation is to assist and facilitate, but not to direct activities of the Cooperative Breast Cancer Tissue Registry. The Program Administrator acts as liaison to the NCI and as an information resource about research activities in cancer diagnosis and prediction of outcome and response to therapy. The Program Administrator coordinates and facilitates the activities supported by these cooperative agreements. As a member of the Coordinating Committee, the Program Administrator attends and participates in all meetings and assists in developing operating policies, quality control procedures and consistent policies for dealing with recurring situations that require coordinated action. As a member of the REDP, the Program Administrator participates in decisions about which assays should be tested and which groups obtain access to tissue and provides liaison between the Coordinating Committee and the REDP. To ensure consistency and quality, the Program Administrator must concur in operating policies prior to their implementation. In addition to normal program duties, the NCI Program Administrator may review the activities of awardees for compliance with operating policies developed by the Coordinating Committee and can recommend withholding of support, suspension or termination of an award for failure to comply with such policies. Responsibilities of Awardees The PI in cooperation with the other Coordinating Committee members, is responsible for developing the details of Registry operating policies, including definition of objectives and approaches, planning, implementation and interaction with other Registry awardees. The application should include specific proposals for each of the areas noted in the section APPLICATION PROCEDURES, Requirements for Application. The PI must also assure that designated Registry tissues remain available and that the relevant clinical data as designated by the Coordinating Committee is obtainable. Awardees are also responsible for formulating operating policies, quality control procedures and consistent policies for dealing with recurring situations that require coordinated action through participation by the Principal Investigator and any other designated representatives at Coordinating Committee meetings. The PI is required to submit a progress report at each meeting of the Coordinating Committee. At the discretion of program staff, awardees may also be asked to attend the annual SPORE meeting. Awardees will retain custody and primary rights to data developed under these awards, subject to government, e.g., NCI, NIH, or PHS, rights of access, consistent with current DHHS, PHS, and NIH policies. Coordinating Committee The NCI and awardees are responsible for forming a Coordinating Committee as defined below. The Coordinating Committee is responsible for reviewing the plans for development of the Registry proposed in the individual applications of awardees. They will develop uniform procedures for tissue registration, processing, and distribution; will develop uniform methods of quality control; and will consider rules for access to clinical and outcome data associated with the registered tissues. They will also review and approve the operating procedures proposed by individual awardee organizations in order to insure that they are compatible with the overall goals of the RFA. The Coordinating Committee is also responsible for selecting members and coordinating the activities of the REDP as described below. The Coordinating Committee will initially consist of the Principal Investigator of each cooperating institution and the Program Administrator. Additional members can be added by action of the Coordinating Committee. The structure of the Coordinating Committee should be established at the first meeting as noted below. The Chair of the Coordinating Committee is responsible for coordinating the Committee activities, for preparing meeting agendas, and for scheduling and chairing meetings. The Program Administrator attends and participates in all meetings of the Coordinating Committee and should be informed of any major interactions. The Coordinating Committee must prepare an annual progress report which will include individual reports from each awardee. Each awardee is responsible for timely preparation of this report. At its initial meeting, the Committee will elect a chairperson (who may not be the Program Administrator). The Coordinating Committee will determine whether additional Coordinating Committee representation is required. Depending on availability of appropriate expertise, the REDP described below could be constituted as a sub-committee of the Coordinating Committee. The Coordinating Committee will meet three times in the first year to map strategies, to develop operating procedures and to evaluate progress. The initial meeting will be as soon as possible after funding. Two additional meetings will be held during the first year of operation and there will be at least two meetings a year thereafter. Meetings may be held at any of the participating organizations or at another convenient location. These meetings are aimed at coordinating the activities of the participating laboratories, establishing new policies and priorities, and reviewing progress. The Program Administrator will participate in the discussions at these meetings. The NCI Program Administer, as a member of the Coordinating Committee, will assure that operating policies are acceptable to the NCI. An arbitration system, as detailed below, will be available to resolve disagreements between awardees and NCI staff. Research Evaluation and Decision Panel The Research Evaluation and Decision Panel (REDP) is responsible for reviewing and approving requests from investigators for tissues needed to carry out large scale validation studies of breast cancer predictive markers. The composition and expertise of REDP will be determined by the Coordinating Committee. Members must have appropriate expertise in breast cancer, which might include clinicians, laboratory researchers, statisticians or other expertise that the Coordinating Committee determines is needed. The Program Administrator is a member (but not the chair) of the REDP. The applicant should propose how the REDP activities will be carried out and budget accordingly. This could include joint meetings, mail, and/or telephone conference. The REDP will meet with the Coordinating Committee at least once yearly and each group should include travel funds for one REDP member in the budget. Members of the Coordinating Committee may also serve on the REDP. Arbitration Procedures An arbitration panel of external consultants will be created as needed to resolve any irreconcilable differences of opinion related to scientific/programmatic matters between the Program Administrator and the Coordinating Committee with respect to implementation of a proposed operating policy. The panel will include one member selected by the Coordinating Committee, one member selected by the NCI, and a third member chosen by the other two members of the arbitration panel. These special arbitration procedures in no way affect the awardee's right to appeal an adverse determination in accordance with PHS regulations at 42 CFR part 50, subpart D and HHS regulations at 45 CFR part 16. STUDY POPULATIONS SPECIAL INSTRUCTIONS TO APPLICANTS REGARDING IMPLEMENTATION OF NIH POLICIES CONCERNING WOMEN AND MINORITIES IN CLINICAL RESEARCH STUDY POPULATIONS NIH policy is that applicants for NIH clinical research grants and cooperative agreements will be required to include minorities and women in study populations so that research findings can be of benefit to all persons at risk of the disease, disorder or condition under study. Special emphasis should be placed on the need for inclusion of minorities and women in studies of diseases, disorders or conditions which disproportionately affect them. This policy is intended to apply to males and females of all ages. If women or minorities are excluded or inadequately represented in clinical research, particularly in proposed population-based studies, a clear, compelling rationale should be provided. The composition of the proposed study population must be described in terms of gender and racial/ethnic group, together with a rationale for its choice. In addition, gender and racial/ethnic issues should be addressed in developing a research design and sample size appropriate for the scientific objectives of the study. This information should be included in the form PHS 398 in Sections 1-4 of the Research Plan and summarized in Section 5, Human Subjects. Applicants are urged to assess carefully the feasibility of including the broadest possible representation of minority groups. However, the NIH recognizes that it may not be feasible or appropriate in all research projects to include representation of the full array of the United States racial/ethnic minority populations (i.e., Native Americans (including American Indians, or Alaskan Natives), Asian/Pacific Islanders, Blacks, Hispanics). The rationale for studies on single minority population groups should be provided. For the purpose of this policy, clinical research includes human biomedical and behavioral studies of etiology, epidemiology, prevention (and prevention strategies), diagnosis or treatment of diseases, disorders or conditions, including but not limited to clinical trials. The usual NIH policies concerning human subjects also apply. Basic research or clinical studies in which human tissues cannot be identified or linked to individuals are excluded. However, every effort should be made to include human tissues from women and racial/ethnic minorities when it is important to apply the results of the study broadly and this should be addressed by applicants. For foreign awards, the policy on inclusion of women applies fully; since the definition of minority differs in other countries, the applicant must discuss the relevance of research involving foreign populations to the United States' populations, including minorities. If the required information is not contained within the application, the application will be returned. Peer reviewers will address specifically whether the research plan in the application conforms to these policies. If the representation of women or minorities in a study design is inadequate to answer the scientific question(s) addressed and the justification for the selected study population is inadequate, it will be considered a scientific weakness or deficiency in the study design and will be reflected in assigning the priority score to the application. All applications for clinical research submitted to NIH are required to address these policies. NIH funding components will not award grants or cooperative agreements that do not comply with these policies. LETTER OF INTENT Prospective applicants are asked to submit, by March 15, 1993, a letter of intent that includes a descriptive title of the proposed project, the name, address and telephone number of the Principal Investigator, the names of other key personnel and participating institutions, and the number and title of the RFA in response to which the application may be submitted. Although a letter of intent is not required, is not binding, and does not enter into the review of subsequent applications, the information is helpful in planning for the review of applications. It allows NCI staff to estimate the potential workload and to avoid conflicts of interest in the review. The letter of intent is to be sent to Roger L. Aamodt, Ph.D. at the address listed under INQUIRIES below. APPLICATION PROCEDURES The research grant application form PHS 398 (rev. 9/91) is to be used in applying for the cooperative agreement. These forms are available at most institutional offices of sponsored research; from the Office of Grants Inquiries, Division of Research Grants, National Institutes of Health, Westwood Building, Room 449, Bethesda, MD 20892-4500, telephone 301 496-7441; and from Roger L. Aamodt, Ph.D. at the address listed under INQUIRIES below. The general instructions for format, budget issues, etc., in the application packet should be followed. Applicants must address the issues listed below and in the Review Criteria section. Requirements for Applications 1. Plans should describe resources, including information on the potential number of archived specimens that can be made available. Tumor specimens should be from patients receiving defined treatments in clinical studies (e.g., Phase III clinical trials) or from those on standard treatments at major treatment centers, for whom clinical and outcome data are available. 2. Information about the number of years of follow-up and the nature of the data collected. 3. Examples of pathology and clinical data forms used at the institution or consortium, or examples of forms that might be appropriate for use by the Registry. 4. Applicants should propose detailed plans for how to organize the Breast Cancer Tissue Registry. a. Plans should describe which categories of archival breast cancer and other appropriate breast tissues should be included in the Registry and criteria for inclusion of individual specimen blocks. b. Methods should be proposed for establishing an inventory of tissue specimens, as well as procedures for retrieving tissue, such as handling archived blocks, providing sections and storing slides. c. Appropriate quality control procedures and methods for retrieving, validating and maintaining the clinical and outcome data associated with each registered sample should be detailed. d. Rules for access to the Registry should be proposed and the relationship between Registry members and investigators proposing studies defined. e. Describe how the availability of the Registry will be made known to the scientific community (notices of availability in scientific journals, displays at national meetings, etc.) and include costs as budget items. 5. Because the Terms of Cooperation discussed above will be included in all awards issued as a result of the RFA, it is critical that each applicant include specific plans for responding to these terms. a. Plans should describe clearly how applicants plan to interact with the other awardees involved in the Registry and describe how they will comply with the involvement of the NCI representative (Program Administrator). b. The expertise required for an effective REDP should be proposed as well as how the REDP would function to identify appropriate quantifiable markers of breast cancer which are ready for evaluation and to approve appropriate investigator proposed studies for access to tissues and clinical and outcome data. c. Plans should describe the role of the Coordinating Committee in coordinating activities of the Registry, establishing policies and priorities, and reviewing progress. 6. The Principal Investigators of each funded application will be members of a Coordinating Committee that will meet three times in the first year and twice in each subsequent year. Travel funds for Coordinating Committee meetings should be set aside as a budget line item. For planning purposes, either three trips to Washington DC or one East Coast, one West Coast and one Central U.S. trip in the first year may be proposed. 7. The REDP will meet with the Coordinating Committee once a year. Funds should be included to support travel by one member of the REDP to one Coordinating Committee meeting each year plus any additional travel anticipated for REDP members. The RFA label available in the application form PHS 398 (rev. 9/91) must be affixed to the bottom of the face page. Failure to use this label could result in delayed processing of the application such that it may not reach the review committee in time for review. In addition, the RFA number and title must be typed on line 2a of the face page of the application form. Submit a signed typewritten original of the application, including the checklist, and three signed exact, clear, single-sided photocopies, in one package to: Division of Research Grants National Institutes of Health Westwood Building, Room 240 Bethesda, MD 20892-4500** At the time of submission send two additional copies of the application to: Ms. Toby Friedberg, Referral Officer Division of Extramural Activities National Cancer Institute Executive Plaza North, Room 650 6130 Executive Boulevard Rockville, MD 20892 Applications must be received by April 29, 1993. Applications received after this date will be returned. The Division of Research Grants (DRG) will not accept any application in response to this announcement that is the same as one currently pending initial review, unless the applicant withdraws the pending application. The DRG will not accept any application that is essentially the same as one already reviewed. This does not preclude the submission of substantial revisions of applications already reviewed, but such applications must include an introduction addressing the previous critique. REVIEW CONSIDERATIONS Review Procedures Upon receipt, applications will be reviewed (initially) by the DRG for completeness. Incomplete applications will be returned to the applicant without further consideration. Evaluation for responsiveness to the program requirements and criteria stated in the RFA is an NCI program staff function. An applications that is judged to be non-responsive will be returned by the NCI, but may be submitted as an investigator-initiated regular research grant (R01) or program project (P01) application at the next receipt date. The application would require modification in accordance with either the R01 or P01 guidelines. The new application would not be considered an application for a cooperative agreement, nor would it be considered a response to an RFA. Questions concerning the relevance of proposed activities to the RFA may be directed to Roger L. Aamodt, Ph.D. at the address listed under INQUIRIES. If the number of applications is large compared to the number of awards to be made, the NCI may conduct a preliminary scientific peer review to eliminate those which are clearly not competitive for award. The NCI will remove from further competition those applications that are judged to be noncompetitive and notify the applicant Principal Investigator and institutional official. Those applications judged to be both competitive and responsive will be further evaluated according to the review criteria stated below for technical merit by an appropriate peer review group convened by the Division of Extramural Activities, NCI. The second level of review by the National Cancer Advisory Board considers the special needs of the Institute and the priorities of the National Cancer Program. Review Criteria Reviewers will be asked to review the grant applications by considering the following criteria: 1. Merit of the proposed activities and organizational plans for implementing the proposed registry and the extent to which they address the overall goals and objectives of the RFA and sections 4 and 5 of APPLICATION PROCEDURES, Requirements for Applications. 2. Availability of and access to appropriate archival breast tissue specimens as detailed in section 1 of APPLICATION PROCEDURES, Requirements for Applications, (including representative numbers of minorities or sufficient justification for their exclusion) and access to clinical data. 3. Qualifications, experience and proposed responsibilities of the Principal Investigators and key support personnel. 4. Availability and quality of facilities and resources required for this project. 5. Plans for effective cooperation and coordination among participating awardees and the NCI. 6. Plans to protect the rights of human subjects. Reviewers will also judge the appropriateness of the proposed budget and duration for each meritorious application. AWARD CRITERIA The anticipated date of award is September 30, 1993. Awards will be based on the peer review priority score and programmatic priorities. INQUIRIES Written and telephone inquiries concerning the objectives and scope of this RFA and inquiries about whether or not specific activities would be responsive are encouraged and may be directed to: Roger L. Aamodt, Ph.D. Division of Cancer Biology, Diagnosis, and Centers National Cancer Institute Executive Plaza North, Room 513 6130 Executive Boulevard Rockville, MD 20892-9904 Telephone: (301) 496-7147 FAX: (301) 496-8656 The Program Director welcomes the opportunity to clarify any issues or questions from potential applicants. AUTHORITY AND REGULATIONS This program is described in the catalog of Federal Domestic Assistance no 93.394, Cancer Detection and Diagnosis Research. Awards are made under authorization of the Public Health Service Act, Title IV, Part A (Public Law 78-410 as amended by public law 99-158, 42 USC 241 and 285) and administered under PHS grants policies and Federal Regulations 42 CFR Part 52 and 45 CFR Part 74. This program is not subject to the intergovernmental review requirements of Executive Order 12372 or Health Systems Agency review. .
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