Department of Health and Human Services
Part 1. Overview Information
Participating Organization(s)

National Institutes of Health (NIH)

Components of Participating Organizations

National Cancer Institute (NCI)

Funding Opportunity Title

The NCI Predoctoral to Postdoctoral Fellow Transition Award (F99/K00)

Activity Code

F99/K00 Individual Predoctoral to Postdoctoral Fellow Transition Award

Announcement Type

New

Related Notices

  • January 8, 2016 - Change in Key Dates for Funding Opportunity RFA-CA-16-005. See Notice NOT-CA-16-019.
  • January 6, 2016 - Notice of Change in Key Dates for Funding Opportunity RFA-CA-16-005. See Notice NOT-CA-16-018.
  • NOT-OD-16-004 - NIH & AHRQ Announce Upcoming Changes to Policies, Instructions and Forms for 2016 Grant Applications (November 18, 2015)

Funding Opportunity Announcement (FOA) Number

RFA-CA-16-005

Companion Funding Opportunity

None

Catalog of Federal Domestic Assistance (CFDA) Number(s)

93.398; 93.399; 93.396; 93.395; 93.394

Funding Opportunity Purpose

The purpose of the NCI Predoctoral to Postdoctoral Fellow Transition Award (F99/K00) is to encourage and retain outstanding graduate students who have demonstrated potential and interest in pursuing careers as independent cancer researchers. The award will facilitate the transition of talented graduate students into successful cancer research postdoctoral appointments, and provide opportunities for career development activities relevant to their long-term career goals of becoming independent cancer researchers.

Key Dates
Posted Date

December 21, 2015

Open Date (Earliest Submission Date)

January 19, 2016

Letter of Intent Due Date(s)

January 19, 2016

Application Due Date(s)

February 19, 2016, by 5:00 PM local time of applicant organization. All types of non-AIDS applications allowed for this funding opportunity announcement are due on this date.

No late applications will be accepted for this Funding Opportunity Announcement.

Applicants are encouraged to apply early to allow adequate time to make any corrections to errors found in the application during the submission process by the due date.

AIDS Application Due Date(s)

Not Applicable

Scientific Merit Review

April 2016

Advisory Council Review

New Date August 2016 per issuance of NOT-CA-16-019. (Original Date: May 2016)

Earliest Start Date

New Date September 2016 per issuance of NOT-CA-16-019. (Original Date: August 2016)

Expiration Date

February 20, 2016

Due Dates for E.O. 12372

Not Applicable

Required Application Instructions

It is critical that applicants follow the instructions in the Individual Fellowship SF424 (R&R) Application Guide except where instructed to do otherwise (in this FOA or in a Notice from the NIH Guide for Grants and Contracts). Conformance to all requirements (both in the Application Guide and the FOA) is required and strictly enforced. Applicants must read and follow all application instructions in the Application Guide as well as any program-specific instructions noted in Section IV. When the program-specific instructions deviate from those in the Application Guide, follow the program-specific instructions. Applications that do not comply with these instructions may be delayed or not accepted for review.

Table of Contents

Part 1. Overview Information
Part 2. Full Text of the Announcement
Section I. Funding Opportunity Description
Section II. Award Information
Section III. Eligibility Information
Section IV. Application and Submission Information
Section V. Application Review Information
Section VI. Award Administration Information
Section VII. Agency Contacts
Section VIII. Other Information

Part 2. Full Text of Announcement
Section I. Funding Opportunity Description

The objective of the NCI Predoctoral to Postdoctoral Fellow Transition Award (F99/K00) is to encourage outstanding, late-stage graduate students with a demonstrated potential and interest in pursuing careers as independent researchers by facilitating the successful transition to their postdoctoral positions.

The F99/K00 award is intended for individuals who require 1-2 years to complete their Ph.D. dissertation research training (F99 phase) before transitioning to mentored postdoctoral research training (K00 phase). Consequently, applicants are expected to propose an individualized research training plan for the next 1-2 years of dissertation research training and a plan for 3-4 years of mentored postdoctoral research and career development activities that will prepare them for independent cancer-focused research careers.

The F99/K00 award is meant to provide up to 6 years of support in two phases. The initial (F99) phase will provide support for 1-2 years of dissertation research (final experiments, dissertation preparation, and selection of a postdoctoral mentor). The transition (K00) phase will provide up to 4 years of mentored postdoctoral research career development support, contingent upon successful completion of the dissertation degree requirements and securing a postdoctoral position for further research training and career development leading to research independence. The two award phases are intended to be continuous in time. A K00 award will be made only to a PD/PI who has successfully completed the F99-supported training, secured a postdoctoral appointment, and provided NCI with a strong research and career development plan.  

See Section VIII. Other Information for award authorities and regulations.

Section II. Award Information
Funding Instrument

Grant: A support mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity.

Application Types Allowed

New

The OER Glossary and the SF424 (R&R) Individual Fellowship Application Guide provide details on these application types.

Funds Available and Anticipated Number of Awards

NCI intends to commit $1.4M in FY 2016 to fund up to 30 awards.

Award Budget

For the F99 phase, award budgets are composed of stipends, tuition and fees, and institutional allowance, as described below. For the K00 phase, award budgets are composed of salaries and fringe benefits, tuition and fees, research and career development support, and indirect costs, as described below.

Award Project Period

For the F99/K00 award, individuals may receive up to 6 years combined support for both phases, which includes up to 2 years in the F99 fellowship phase and up to 4 years in the K00 career development phase.

Other Award Budget Information
Stipends (F99)/ Salary (K00)

ALLOWABLE COSTS: F99 PHASE

Stipends are provided as a subsistence allowance to help defray living expenses during the research training experience.

The stipend level for F99 predoctoral fellows is the same as for the F31 Ruth L. Kirschstein National Research Service Award (NRSA) fellows;  Visit NIH Grants Policy Statement: Ruth L. Kirschstein National Research Service Awards for more information.

Individuals are required to pursue their research training on a full-time, 12-month effort, where full-time is normally defined as 40 hours per week or as specified by the sponsoring institution in accordance with its own policies.

ALLOWABLE COSTS: K00 PHASE

NCI will contribute up to $50,000 in the first year toward the salary of the career award recipient. This will be increased to $53,300 for the second year, to $56,600 for the third year, and to $59,900 for a fourth year.

The total salary requested must be based on a full-time staff appointment. The salary must be consistent both with the established salary structure at the institution and with salaries actually provided by the institution from its own funds to other staff members of equivalent qualifications, rank, and responsibilities in the department concerned. If full-time, 12-month salaries are not currently paid to comparable staff members, the salary proposed must be appropriately related to the existing salary structure.  Confirmation of salary may be required prior to the issuance of an award.  Fringe benefits, based on the sponsoring institution’s rate and the percent of effort, are provided in addition to salary.

The sponsoring institution may supplement the NIH salary contribution up to a level that is consistent with the institution's salary scale. However, supplementation may not be from Federal funds unless specifically authorized by the Federal program from which such funds are derived. In no case may PHS funds be used for salary supplementation. Institutional supplementation of salary must not require extra duties or responsibilities that would interfere with the purpose of the career award. The total salary, however, may not exceed the legislatively mandated salary cap.  See: https://grants.nih.gov/grants/policy/salcap_summary.htm.

Tuition and Fees (F99 and K00)

ALLOWABLE COSTS: F99 PHASE

NCI will contribute to the combined cost of tuition and fees at the rate in place at the time of award, at the same level set for the F31 Ruth L. Kirschstein National Research Service Award (NRSA) fellowships;  Visit NIH Grants Policy Statement: Ruth L. Kirschstein National Research Service Awards for more information.

ALLOWABLE COSTS: K00 PHASE

NCI will contribute to the combined cost of tuition and fees an amount equal to 60% of the level requested by the applicant institution, up to $4,500 per year.

Institutional Allowance (F99)/ Other Program-Related Expenses (K00)

ALLOWABLE COSTS: F99 PHASE

The applicant should request an institutional allowance to help defray the cost of fellowship expenses such as health insurance, research supplies, equipment, books, and travel to scientific meetings. The annual institutional allowance level for the F99 phase is the same as that provided for the F31 Ruth L. Kirschstein National Research Service Award (NRSA) awards, plus a one-time additional $1500 in the first year of the F99 award to defray the travel costs to attend a mandatory NCI-sponsored conference.

The most recent institutional allowance levels are described via a link on the Ruth L. Kirschstein National Research Service Award (NRSA) site.   Requests for additional costs (such as to accommodate the disabilities of a fellow) must be explained in detail and justified in the application. Visit NIH Grants Policy Statement: Ruth L. Kirschstein National Research Service Awards.

ALLOWABLE COSTS: K00 PHASE

NCI will contribute $3,000 per year toward the research development costs of the award recipient, which must be justified and consistent with the stage of development of the candidate and the proportion of time to be spent in research or career development activities, plus a one-time additional $1500 in the first year of the K00 award to defray the travel costs to attend a mandatory NCI-sponsored conference.

Salary for mentors, secretarial and administrative assistants, etc. is not allowed.

Indirect Costs
(F99 and K00)

ALLOWABLE COSTS: F99 PHASE

NCI does not separately reimburse indirect costs (also known as Facilities & Administrative [F&A] Costs) for fellowships. Costs for administering the F99 awards are part of the Institutional Allowance.

ALLOWABLE COSTS: K00 PHASE

Indirect Costs (also known as Facilities & Administrative [F&A] Costs) are reimbursed at 8% of modified total direct costs.

NIH grants policies as described in the NIH Grants Policy Statement will apply to the applications submitted and awards made in response to this FOA.

Section III. Eligibility Information
1. Eligible Applicants
Eligible Organizations

Higher Education Institutions

  • Public/State Controlled Institutions of Higher Education
  • Private Institutions of Higher Education

The following types of Higher Education Institutions are always encouraged to apply for NIH support as Public or Private Institutions of Higher Education:

    • Hispanic-serving Institutions
    • Historically Black Colleges and Universities (HBCUs)
    • Tribally Controlled Colleges and Universities (TCCUs)
    • Alaska Native and Native Hawaiian Serving Institutions
    • Asian American Native American Pacific Islander Serving Institutions (AANAPISIs)

Nonprofits Other Than Institutions of Higher Education

  • Nonprofits with 501(c)(3) IRS Status (Other than Institutions of Higher Education)
  • Nonprofits without 501(c)(3) IRS Status (Other than Institutions of Higher Education)

For-Profit Organizations

  • Small Businesses
  • For-Profit Organizations (Other than Small Businesses)

Governments

  • Eligible Agencies of the Federal Government

F99 Eligibility: All domestic PhD-granting institution/organization types listed above are eligible to submit an application. One initial application per institution is allowed, as defined in Section III. 3. Additional Information on Eligibility.

K00 Eligibility: All domestic institution/organization types listed above, including NIH Intramural Programs and other Federal laboratories, are eligible to submit K00 transition phase applications on behalf of F99 awardees. There is no limit on the number of K00 awardees that an organization may sponsor.  

Foreign Institutions

Non-domestic (non-U.S.) Entities (Foreign Institutions) are not eligible to apply.
Non-domestic (non-U.S.) components of U.S. Organizations are not eligible to apply.
Foreign components, as defined in the NIH Grants Policy Statement, are allowed.

Required Registrations

Applicant Organizations

Applicant organizations must complete and maintain the following registrations as described in the SF 424 (R&R) Application Guide to be eligible to apply for or receive an award. All registrations must be completed prior to the application being submitted. Registration can take 6 weeks or more, so applicants should begin the registration process as soon as possible. The NIH Policy on Late Submission of Grant Applications states that failure to complete registrations in advance of a due date is not a valid reason for a late submission.

  • Dun and Bradstreet Universal Numbering System (DUNS) - All registrations require that applicants be issued a DUNS number. After obtaining a DUNS number, applicants can begin both SAM and eRA Commons registrations. The same DUNS number must be used for all registrations, as well as on the grant application.
  • System for Award Management (SAM) (formerly CCR) – Applicants must complete and maintain an active registration, which requires renewal at least annually. The renewal process may require as much time as the initial registration. SAM registration includes the assignment of a Commercial and Government Entity (CAGE) Code for domestic organizations which have not already been assigned a CAGE Code.
  • eRA Commons - Applicants must have an active DUNS number and SAM registration in order to complete the eRA Commons registration. Organizations can register with the eRA Commons as they are working through their SAM or Grants.gov registration. eRA Commons requires organizations to identify at least one Signing Official (SO) and at least one Program Director/Principal Investigator (PD/PI) account in order to submit an application.
  • Grants.gov – Applicants must have an active DUNS number and SAM registration in order to complete the Grants.gov registration.

Program Directors/Principal Investigators (PD(s)/PI(s))

All PD(s)/PI(s) must have an eRA Commons account.  PD(s)/PI(s) should work with their organizational officials to either create a new account or to affiliate their existing account with the applicant organization in eRA Commons. If the PD/PI is also the organizational Signing Official, they must have two distinct eRA Commons accounts, one for each role. Obtaining an eRA Commons account can take up to 2 weeks.

Eligible Individuals (Program Director/Principal Investigator)

Any applicant fellow with the skills, knowledge, and resources necessary to carry out the proposed research as the Program Director/Principal Investigator (PD/PI) is invited to work with his/her sponsor and organization to develop an application for support. Individuals from underrepresented racial and ethnic groups as well as individuals with disabilities are always encouraged to apply for NIH support. Multiple PDs/PIs are not allowed.

An applicant may be a citizen or a noncitizen national of the United States, have been lawfully admitted for permanent residence (i.e., possess a currently valid Permanent Resident Card USCIS Form I-551, or other legal verification of such status), or be a non-U.S. citizen with a valid U.S. visa. For applications submitted on behalf of non-U.S. citizens with valid U.S. visas, the visa status during each phase of the F99/K00 award must allow the PD/PI to conduct the proposed research at the applicant institution. For the F99 phase of the award, the applicant F99 institution is responsible for determining and documenting, in the F99 application, that the applicant's visa will allow the applicant  to remain in the U.S. to complete the F99 phase of the award. For the K00 phase of the award, the U.S institution at which the K00 phase of the award will be conducted is responsible for determining and documenting, in the K00 application, that the PD/PI’s visa will allow the PD/PI to remain in the U.S. for the duration of the K00 award.

The applicant must have a baccalaureate degree and be currently enrolled as a graduate student in the third or fourth year of a mentored PhD or equivalent research degree program (e.g., EngD, DNSc, DrPH, DSW, ScD) in the biomedical, behavioral, or clinical sciences at a domestic institution. The applicant must be at the dissertation research stage of training at the time of award, and must show evidence of high academic performance in the sciences and commitment to a career as an independent cancer research scientist.

The F99/K00 award may not be used to support studies leading to the MD, DDS, or other clinical, health-professional degree (e.g., DC, DMD, DNP, DO, DPM, DVM, ND, OD, AuD). Students matriculated in a dual-degree program (e.g. MD/PhD, DO/PhD, DDS/PhD, or DVM/PhD) are not eligible for the F99/K00 program.

If an applicant begins a postdoctoral position or completes all PhD dissertation requirements before an F99 award is made, neither the F99 award, nor the K00 award, will be issued.

2. Cost Sharing

This FOA does not require cost sharing as defined in the NIH Grants Policy Statement.

3. Additional Information on Eligibility
Number of Applications

One application per institution (identified by having a unique DUNS number or NIH IPF number) per due date is allowed.

Duration of Support

Individuals may not exceed the aggregate limit of support shown above in the Award Project Period (see Section II. Award Information).

Level of Effort

F99 awardees are required to pursue their research training on a full-time basis, normally defined as 40 hours per week or as specified by the sponsoring institution in accordance with its own policies.

K00 awardees are required to have a full-time appointment at the applicant institution, and to commit a minimum of 9 person months (or 75% of their full-time appointment at the applicant instititution) to their career development and research training. K00 awardees may engage in other duties (e.g., other research, training, clinical and teaching activities) as part of the remaining 25% effort not covered by the award, as long as such duties do not interfere with or detract from the proposed career development program.

Sponsor

Before submitting the application, the applicant must identify an F99 sponsor(s) who will supervise the proposed mentored dissertation research experience. The primary sponsor should be the applicant's primary dissertation research advisor and be committed both to the applicant’s research training and to direct supervision of his/her research. The sponsor should have a successful track record of mentoring predoctoral students. Applicants may identify more than one sponsor, i.e., a team of sponsors, if this is deemed advantageous for providing expert advice in all aspects of the research and training program. When there is a sponsor team, one individual must be identified as the primary sponsor who will coordinate the applicant’s training program. The applicant must work with the sponsor(s) in preparing the application.

Letter of Intent

Although a letter of intent is not required, is not binding, and does not enter into the review of a subsequent application, the information that it contains allows IC staff to estimate the potential review workload and plan the review.

By the date listed in Part 1. Overview Information, prospective applicant organizations are asked to submit a letter of intent that includes the following information:

  • Descriptive title of proposed activity
  • Name(s), address(es), and telephone number(s) of the PD(s)/PI(s)
  • Names of other key personnel
  • Participating institution(s)
  • Number and title of this funding opportunity

The letter of intent should be sent to:  

Michele McGuirl, Ph.D.
National Cancer Institute (NCI), Cancer Training Branch
Telephone: 240-276-5421
Fax: 240-276-5659
Email: mcguirlma@mail.nih.gov

Section IV. Application and Submission Information
1. Requesting an Application Package

Applicants must obtain the SF424 (R&R) application package associated with this funding opportunity using the “Apply for Grant Electronically” button in this FOA or following the directions provided at Grants.gov.

2. Content and Form of Application Submission

It is critical that applicants follow the instructions in the SF424 (R&R) Fellowship Application Guide, including Supplemental Grant Application Instructions except where instructed in this funding opportunity announcement to do otherwise. Conformance to the requirements in the Application Guide is required and strictly enforced. Applications that are out of compliance with these instructions may be delayed or not accepted for review.

Page Limitations

All page limitations described in the SF424 (R&R) Individual Fellowship Application Guide and the Table of Page Limits for Fellowship applications must be followed.

Instructions for Application Submission

The following section supplements the instructions found in the SF424 (R&R) Application Guide and should be used for preparing an application to this FOA.

SF424(R&R) Cover

All instructions in the SF424 (R&R) Individual Fellowship Application Guide must be followedi

SF424(R&R) Project/Performance Site Locations

All instructions in the SF424 (R&R) Individual Fellowship Application Guide must be followed.

Other Project Information

All instructions in the SF424 (R&R) Individual Fellowship Application Guide must be followed, with the following additional instructions:

Other Attachments

The following additional educational information is required and should be attached under Other Attachments:

  • An institutional nomination letter confirming that the applicant is a predoctoral student in the 3rd or 4th year of a PhD program in an appropriate field and and desires a career as an independent investigator in cancer research. The name of the primary sponsor and an affirmation of the institution’s commitment to the applicant’s training and research career goals should also be included in this letter. The letter should be provided by the head of the graduate program and be signed by this individual and the institution's Authorized Organizational Representative. This letter is limited to 1 page.
  • A description of the graduate program in which the applicant is enrolled, e.g. the structure of the program, required milestones and their usual timing (number of courses, any teaching commitments, qualifying exams, etc.), and the average time to degree over the past 10 years. Describe the progress/status of the applicant in relation to the program’s time line. Describe the frequency and method by which the program formally monitors and evaluates a student’s progress. This information is typically provided by the director of the graduate program or the department chair. Include the name of the individual providing this information at the end of the description.
  • A description of the resources available to the applicant including the availability of such resources as might be associated with an Office of Graduate Education. This information may be provided by the sponsor or department chair. Include the name of the individual providing this information at the end of the description.
  • If the applicant is not a U.S. Citizen or permanent resident, the sponsoring institution must include information about the candidate’s visa status, an assurance that the candidate’s visa provides sufficient time to complete the F99 phase of the award at a U.S. institution, and assurance that there are no known obstacles (e.g. home country requirement) to the candidate obtaining a visa at the time of the K00 transition.
  • Note that a listing of the applicant’s courses and grades must be included in the Fellowship Applicant Biographical Sketch, and NOT in this attachment.
  • Please name this attachment “Additional Educational Information.”
  • The filename provided for each “Other Attachment” will be the name used for the bookmark in the electronic application in eRA Commons.  
SF424(R&R) Senior/Key Person Profile Expanded

All instructions in the SF424 (R&R) Individual Fellowship Application Guide must be followed.  

PHS Fellowship Supplemental Form

All instructions in the SF424 (R&R) Individual Fellowship Application Guide must be followed, with the following additional instructions:

Research Training Plan

The Research Strategy section should be written as an overarching narrative instead of the format specified in the Application Guide. It should address three themes that demonstrate a logical progression from the applicant's prior research experience to what is proposed for the F99 phase and also the K00 phase of the award:

(A) the hypothesis, goals, approach, and results to date for the dissertation research project,

(B) the research to be done for completion of the dissertation, with research training milestones, and  descriptions of the technical and research skills proposed for the F99 phase, and

(C) the research direction to be pursued for postdoctoral studies and how it relates to the PhD research training, including examples of specific technical and career development skills to be acquired in the K00 phase, and the approach to identifying a mentor for the K00 phase.

Resource Sharing Plan

Individuals are required to comply with the instructions for the Resource Sharing Plans as provided in the SF424 (R&R) Application Guide.

Responsible Conduct of Research

All applications must include a plan to fulfill NIH requirements for Instruction in the Responsible Conduct of Research. The plan must address the five, required instructional components outlined in the NIH policy: 1) Format - the required format of instruction, i.e., face-to-face lectures, coursework, and/or real-time discussion groups (a plan with only on-line instruction is not acceptable); 2) Subject Matter - the breadth of subject matter, e.g., conflict of interest, authorship, data management, human subjects and animal use, laboratory safety, research misconduct, research ethics; 3) Faculty Participation - the role of the mentor(s) and other faculty involvement in the instruction; 4) Duration of Instruction - the total number of contact hours of instruction; and 5) Frequency of Instruction – instruction must occur during each career stage and at least once every four years. Document any prior instruction during the applicant’s current career stage, including the inclusive dates instruction was last completed. See also NOT-OD-10-019. Applications lacking a Plan for Instruction in the Responsible Conduct of Research will not be reviewed. 

Additional Information

Goals for Fellowship Training and Career Development

Discuss how the proposed dissertation research project and activities enhance the applicant’s development and relate to the applicant’s career goal to become a productive and independent cancer researcher. Discuss how the proposed research training plan for each phase (F99 and also K00) will enhance his/her knowledge and technical and professional skills, and facilitate his/her transition to the subsequent career stage.

Activities Planned Under This Award

The applicant’s research training plan, i.e. the activities planned under this award, should be individually tailored and well integrated with his/her research project. Describe the skills and techniques that the applicant intends to learn as well as any planned, non-research activities (e.g. those relating to professional development) during the award period. The applicant must provide a timeline for the proposed dissertation research training and related activities for the F00 phase, and the research direction to be pursued for postdoctoral studies and how it relates to the PhD research training.

Doctoral Dissertation and  Research Experience

Do not include

Sponsor(s) and Co-Sponsor(s)

The F99 sponsor(s) should describe their current research support, and how this support and the sponsor's research area relate to the applicant’s proposed dissertation research project. The sponsor must document the availability of sufficient research funds and facilities for high-quality research training.  A contingency plan should be provided that describes how the applicant’s research training will be supported should there be a gap in the sponsor’s funding during the proposed award period. The role of the sponsor in the research and training plan should be described. If a team of sponsors is proposed, this plan should describe the role of each sponsor and how they will communicate and coordinate their efforts to mentor the applicant effectively.

The training plan for the fellowship phase should be individualized for the applicant, keeping in mind the applicant’s strengths and any gaps in needed skills, and should be designed to enhance research training. The training plan should be coordinated with the applicant’s Research Strategy. The training plan should outline and justify any training opportunities, any relevant coursework, and professional development activities. Training in professional development skills, e.g. grant-writing and presentation skills, is strongly encouraged. The training plan should have the potential to facilitate the applicant’s transition to the next stage of his/her career.

The research environment and the availability and quality of needed research facilities and research resources (e.g., equipment, laboratory space, computing resources, subject populations) should be described for the fellowship phase.

The sponsor and any co-sponsors for the fellowship phase are expected to provide an assessment of the applicant’s qualifications and potential for transitioning to the postdoctoral phase (K00) and pursing a career as a productive, independent researcher.

Appendix

Do not use the Appendix to circumvent page limits. Follow all instructions for the Appendix as described in the SF424 (R&R) Application Guide.

Planned Enrollment Report

When conducting clinical research, follow all instructions for completing Planned Enrollment Reports as described in the SF424 (R&R) Application Guide.  

PHS 398 Cumulative Inclusion Enrollment Report

When conducting clinical research, follow all instructions for completing Cumulative Inclusion Enrollment Report as described in the SF424 (R&R) Application Guide. 

Letters of Reference

Applicants must carefully follow the SF424 (R&R) Individual Fellowship Application Guide, including the time period for when letters of reference will be accepted (letters are due by the application due date as described in the Notice). Applications lacking the appropriate required reference letters will not be reviewed. This is a separate process from submitting an application electronically. Reference letters are submitted directly through the eRA Commons Submit Reference Letter link and not through Grants.gov.

3. Unique Entity Identifier and System for Award Management (SAM)

See Part 1. Section III.1 for information regarding the requirement for obtaining a unique entity identifier and for completing and maintaining active registrations in System for Award Management (SAM), NATO Commercial and Government Entity (NCAGE) Code (if applicable), eRA Commons, and Grants.gov.

4. Submission Dates and Times

Part I. Overview Information contains information about Key Dates and times. Applicants are encouraged to submit applications before the due date to ensure they have time to make any application corrections that might be necessary for successful submission. When a submission date falls on a weekend or Federal holiday, the application deadline is automatically extended to the next business day.

Organizations must submit applications to Grants.gov (the online portal to find and apply for grants across all Federal agencies). Applicants must then complete the submission process by tracking the status of the application in the eRA Commons, NIH’s electronic system for grants administration. NIH and Grants.gov systems check the application against many of the application instructions upon submission. Errors must be corrected and a changed/corrected application must be submitted to Grants.gov on or before the application due date and time.  If a Changed/Corrected application is submitted after the deadline, the application will be considered late. All Applications that miss the due date and time are subjected to the NIH Policy on Late Application Submission.

Applicants are responsible for viewing their application before the due date in the eRA Commons to ensure accurate and successful submission.

Information on the submission process and a definition of on-time submission are provided in the SF424 (R&R) Application Guide.

5. Intergovernmental Review (E.O. 12372)

This initiative is not subject to intergovernmental review.

6. Funding Restrictions

All NIH awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Pre-award costs are generally not allowable for Fellowships.

Neither the F99 phase nor the K00 phase may be held concurrently with another federally sponsored fellowship or similar Federal award that provides a stipend or salary, or otherwise duplicates the provisions of this award. 

7. Other Submission Requirements and Information

Applications must be submitted electronically following the instructions described in the SF424 (R&R) Application Guide.  Paper applications will not be accepted.

Applicants must complete all required registrations before the application due date. Section III. Eligibility Information contains information about registration.

For assistance with your electronic application or for more information on the electronic submission process, visit Applying Electronically. If you encounter a system issue beyond your control that threatens your ability to complete the submission process on-time, you must follow the Guidelines for Applicants Experiencing System Issues. For assistance with application submission, contact the Application Submission Contacts in Section VII.

Important reminders:
All PD(s)/PI(s) and sponsor(s) must include their eRA Commons ID in the Credential field of the Senior/Key Person Profile Component of the SF424(R&R) Application Package. Failure to register in the Commons and to include a valid PD/PI Commons ID in the credential field will prevent the successful submission of an electronic application to NIH.

The applicant organization must ensure that the DUNS number it provides on the application is the same number used in the organization’s profile in the eRA Commons and for the System for Award Management (SAM). Additional information may be found in the SF424 (R&R) Application Guide.

See more tips for avoiding common errors.

Upon receipt, applications will be evaluated for completeness and compliance with application instructions by the Center for Scientific Review and responsiveness by components of participating organizations, NIH. Applications that are incomplete, non-compliant and/or nonresponsive will not be reviewed.     

In order to expedite review, applicants are requested to notify the NCI Referral Office by email at hatchc@exchange.nih.gov when the application has been submitted. Please include the FOA number and title, PD/PI name, and title of the application.

Post Submission Materials

Applicants are required to follow the instructions for post-submission materials, as described in NOT-OD-13-030.

Section V. Application Review Information
1. Criteria

Only the review criteria described below will be considered in the review process. As part of the NIH mission, all applications submitted to the NIH in support of biomedical and behavioral research are evaluated for scientific and technical merit through the NIH peer review system.

Overall Impact/Merit

Reviewers will provide an overall impact score to reflect their assessment of the likelihood that the proposed research training and career development plan will enhance the candidate’s potential for, and commitment to, a productive independent scientific research career in a health-related field, in consideration of the scored and additional review criteria.

Scored Review Criteria

Reviewers will consider each of the review criteria below in the determination of scientific merit, and give a separate score for each. An application does not need to be strong in all categories to be judged likely to have major scientific impact.

Applicant

  • Are the applicant’s academic record, prior training and research experience of high quality?
  • Does the applicant have the potential to develop into an independent and productive researcher in biomedical, behavioral or clinical science?
  • Does the applicant demonstrate commitment to a career as an independent researcher in the future?
  • Do the letters of reference provide evidence that the applicant has both a strong commitment to, and high potential for, becoming an independent research investigator?

Sponsor(s)/Mentors

  • Are the  research qualifications (including recent publications) of the sponsor(s) in the fellowship phase, and track record of mentoring individuals at a similar stage, appropriate for the needs of the applicant?
  • Is there evidence of a match between the research interests of the applicant and the sponsor(s) in the fellowship phase?  Do the sponsor(s) demonstrate an understanding of the applicant’s training needs as well as the ability and commitment to assist in meeting these needs?
  • Is there evidence of adequate research funds to support the applicant’s proposed research project and training for the duration of the fellowship phase?
  • Have the applicant and sponsor(s) described an appropriate set of qualifications and characteristics for the mentor in the  career development phase of the award?

Research Training Program

  • Is the proposed research plan of high scientific quality, and is it well integrated with the proposed training plan?
  • Is the research project consistent with the applicant’s stage of research development, and relevant to his/her research career objectives?
  • Is the proposed timeframe feasible to accomplish the proposed research training and transition to the career development phase??
  • Have the applicant and/or sponsor(s) outlined feasible research milestones for the transition from the fellowship phase of the award to the career development phase?
  • Is the research plan outlined for the career development phase appropriate to the applicant’s anticipated stage of development and as a vehicle for developing the research skills described in the career development plan?

Training Potential/Development Plan

  • Do the proposed research project and training plan have the potential to provide the applicant with the requisite individualized and mentored experiences that will develop his/her knowledge, research, and professional skills?
  • Does the training plan take advantage of the applicant’s strengths and address gaps in needed skills? Does the training plan document a clear need for, and value of, the proposed training for the applicant?
  • Does the training plan in the fellowship phase provide an appropriate foundation for transition to the career development phase of the award?
  • Have the applicant and sponsor(s) outlined appropriate milestones in terms of professional and career skills for transition to the career development phase of the award?
  • Are adequate plans described for monitoring and evaluating the applicant’s research and career development progress throughout the training period?

Institutional Environment

  • Are the research facilities, resources (e.g. equipment, laboratory space, computer resources, subject populations), and training opportunities (e.g. seminars, workshops, professional development opportunities) for the fellowship phase of the award adequate and appropriate?
  • Is the intellectual environment for the applicant’s scientific development in the fellowship phase of the award of high quality?
  • Is there appropriate institutional commitment to fostering the applicant’s mentored training toward his/her research career goals, in the fellowship phase of the award?
  • Does the applicant describe adequate and appropriate research facilities, resources and training opportunities including the types of faculty capable of productive collaboration, for the transition to the  career development phase of the award?Do the research facilities, resources and training opportunities described for the career development phase match the research program anticipated in that phase?
Additional Review Criteria

As applicable for the project proposed, reviewers will evaluate the following additional items while determining scientific and technical merit, and in providing an overall impact score, but will not give separate scores for these items.

Protections for Human Subjects

For research that involves human subjects but does not involve one of the six categories of research that are exempt under 45 CFR Part 46, the committee will evaluate the justification for involvement of human subjects and the proposed protections from research risk relating to their participation according to the following five review criteria: 1) risk to subjects, 2) adequacy of protection against risks, 3) potential benefits to the subjects and others, 4) importance of the knowledge to be gained, and 5) data and safety monitoring for clinical trials.

For research that involves human subjects and meets the criteria for one or more of the six categories of research that are exempt under 45 CFR Part 46, the committee will evaluate: 1) the justification for the exemption, 2) human subjects involvement and characteristics, and 3) sources of materials. For additional information on review of the Human Subjects section, please refer to the Guidelines for the Review of Human Subjects.

Inclusion of Women, Minorities, and Children 

When the proposed project involves human subjects and/or NIH-defined clinical research, the committee will evaluate the proposed plans for the inclusion (or exclusion) of individuals on the basis of sex/gender, race, and ethnicity, as well as the inclusion (or exclusion) of children to determine if it is  justified in terms of the scientific goals and research strategy proposed. For additional information on review of the Inclusion section, please refer to the Guidelines for the Review of Inclusion in Clinical Research.

Vertebrate Animals

The committee will evaluate the involvement of live vertebrate animals as part of the scientific assessment according to the following five points: 1) proposed use of the animals, and species, strains, ages, sex, and numbers to be used; 2) justifications for the use of animals and for the appropriateness of the species and numbers proposed; 3) adequacy of veterinary care; 4) procedures for limiting discomfort, distress, pain and injury to that which is unavoidable in the conduct of scientifically sound research including the use of analgesic, anesthetic, and tranquilizing drugs and/or comfortable restraining devices; and 5) methods of euthanasia and reason for selection if not consistent with the AVMA Guidelines on Euthanasia. For additional information on review of the Vertebrate Animals section, please refer to the Worksheet for Review of the Vertebrate Animal Section.

Biohazards

Reviewers will assess whether materials or procedures proposed are potentially hazardous to research personnel and/or the environment, and if needed, determine whether adequate protection is proposed.

Resubmissions

Not Applicable

Renewals

Not Applicable

Revisions

Not Applicable

Additional Review Considerations

As applicable for the project proposed, reviewers will consider each of the following items, but will not give scores for these items, and should not consider them in providing an overall impact score.

Training in the Responsible Conduct of Research

All applications for support under this FOA must include a plan to fulfill NIH requirements for Instruction in the Responsible Conduct of Research (RCR).  Taking into account the level of experience of the applicant, including any prior instruction or participation in RCR as appropriate for the applicant’s career stage, the reviewers will evaluate the adequacy of the proposed RCR training in relation to the following five required components: 1) Format - the required format of instruction, i.e., face-to-face lectures, coursework, and/or real-time discussion groups (a plan with only on-line instruction is not acceptable); 2) Subject Matter - the breadth of subject matter, e.g., conflict of interest, authorship, data management, human subjects and animal use, laboratory safety, research misconduct, research ethics; 3) Faculty Participation - the role of the sponsor(s) and other faculty involvement in the fellow’s instruction; 4) Duration of Instruction - the number of contact hours of instruction (at least eight contact hours are required); and 5) Frequency of Instruction – instruction must occur during each career stage and at least once every four years.  Plans and past record will be rated as ACCEPTABLE or UNACCEPTABLE, and the summary statement will provide the consensus of the review committee. See also: NOT-OD-10-019.

Applications from Foreign Organizations

Not Applicable

Select Agent Research

Reviewers will assess the information provided in this section of the application, including 1) the Select Agent(s) to be used in the proposed research, 2) the registration status of all entities where Select Agent(s) will be used, 3) the procedures that will be used to monitor possession use and transfer of Select Agent(s), and 4) plans for appropriate biosafety, biocontainment, and security of the Select Agent(s).

Resource Sharing Plans

Reviewers will comment on whether the following Resource Sharing Plans, or the rationale for not sharing the following types of resources, are reasonable: 1) Data Sharing Plan; 2) Sharing Model Organisms; and 3) Genomic Data Sharing Plan.

Budget and Period of Support

Reviewers will consider whether the budget and the requested period of support are fully justified and reasonable in relation to the proposed research.

2. Review and Selection Process

Applications will be evaluated for scientific and technical merit by (an) appropriate Scientific Review Group(s), convened by NCI in accordance with NIH peer review policy and procedures, using the stated review criteria. Assignment to a Scientific Review Group will be shown in the eRA Commons.

As part of the scientific peer review, all applications:

  • May undergo a committee process in which only those applications deemed to have the highest scientific and technical merit (generally the top half of applications under review) will be discussed and assigned an overall impact score.
  • Will receive a written critique.

Appeals of initial peer review will not be accepted for applications submitted in response to this FOA.

Applications will be assigned to the appropriate NIH Institute or Center. Applications will compete for available funds with all other recommended applications submitted in response to this FOA. Following initial peer review, recommended applications will receive a second level of review by the National Cancer Advisory Board (NCAB).  The following will be considered in making funding decisions:

  • Scientific and technical merit of the proposed project as determined by scientific peer review.
  • Availability of funds.
  • Relevance of the proposed project to program priorities.
3. Anticipated Announcement and Award Dates

After the peer review of the application is completed, the PD/PI will be able to access his or her Summary Statement (written critique) via the eRA Commons. Refer to Part 1 for dates for peer review, advisory council review, and earliest start date.

Information regarding the disposition of applications is available in the NIH Grants Policy Statement.

Section VI. Award Administration Information
1. Award Notices

If the application is under consideration for funding, NIH will request "just-in-time" information from the applicant as described in the NIH Grants Policy Statement.

A formal notification in the form of a Notice of Award (NoA) will be provided to the applicant organization for successful applications. The NoA signed by the grants management officer is the authorizing document and will be sent via email to the grantee’s business official.

Awardees must comply with any funding restrictions described in Section IV.5. Funding Restrictions. Selection of an application for award is not an authorization to begin performance. Any costs incurred before receipt of the NoA are at the recipient's risk. These costs may be reimbursed only to the extent considered allowable pre-award costs.   

Any application awarded in response to this FOA will be subject to terms and conditions found on the Award Conditions and Information for NIH Grants website.  This includes any recent legislation and policy applicable to awards that is highlighted on this website.

2. Administrative and National Policy Requirements

All NIH grant and cooperative agreement awards include the NIH Grants Policy Statement as part of the NoA. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General  and Part II: Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Grantees, and Activities. More information is provided at Award Conditions and Information for NIH Grants.

The taxability of stipends is described in the NIH Grants Policy Statement.

Recipients of federal financial assistance (FFA) from HHS must administer their programs in compliance with federal civil rights law. This means that recipients of HHS funds must ensure equal access to their programs without regard to a person’s race, color, national origin, disability, age and, in some circumstances, sex and religion. This includes ensuring your programs are accessible to persons with limited English proficiency.  HHS recognizes that research projects are often limited in scope for many reasons that are nondiscriminatory, such as the principal investigator’s scientific interest, funding limitations, recruitment requirements, and other considerations. Thus, criteria in research protocols that target or exclude certain populations are warranted where nondiscriminatory justifications establish that such criteria are appropriate with respect to the health or safety of the subjects, the scientific study design, or the purpose of the research.

For additional guidance regarding how the provisions apply to NIH grant programs, please contact the Scientific/Research Contact that is identified in Section VII under Agency Contacts of this FOA. HHS provides general guidance to recipients of FFA on meeting their legal obligation to take reasonable steps to provide meaningful access to their programs by persons with limited English proficiency. Please see http://www.hhs.gov/ocr/civilrights/resources/laws/revisedlep.html. The HHS Office for Civil Rights also provides guidance on complying with civil rights laws enforced by HHS. Please see http://www.hhs.gov/ocr/civilrights/understanding/section1557/index.html; and http://www.hhs.gov/ocr/civilrights/understanding/index.html. Recipients of FFA also have specific legal obligations for serving qualified individuals with disabilities. Please see http://www.hhs.gov/ocr/civilrights/understanding/disability/index.html. Please contact the HHS Office for Civil Rights for more information about obligations and prohibitions under federal civil rights laws at http://www.hhs.gov/ocr/office/about/rgn-hqaddresses.html or call 1-800-368-1019 or TDD 1-800-537-7697. Also note it is an HHS Departmental goal to ensure access to quality, culturally competent care, including long-term services and supports, for vulnerable populations. For further guidance on providing culturally and linguistically appropriate services, recipients should review the National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care at http://minorityhealth.hhs.gov/omh/browse.aspx?lvl=2&lvlid=53.

Transition to the Postdoctoral Career Development K00 Phase

The F99/K00 award is intended to facilitate successful transition to the postdoctoral career stage. Consequently, a requirement for activation of the K00 phase is successful completion of the Ph.D. degree and subsequent transition to a cancer-focused mentored postdoctoral research position. Applicants are encouraged to apply for postdoctoral positions at departments and institutions different from where they conducted their doctoral research. It is important for all applicants, but especially so for applicants who intend to stay at the predoctoral phase institution for the postdoctoral phase, to provide a plan by which they will separate from their Ph.D. sponsor.

The transition from the predoctoral phase to the postdoctoral phase is intended to be continuous in time and, except in unusual circumstances, NCI will not extend the F99 phase.  To activate the K00 phase of the grant, individuals must have been offered and accepted a postdoctoral appointment to carry out cancer-focused research. Upon activation of the K00 phase of the award, the F99 phase of the award is terminated.

Prospective applicants are strongly encouraged to contact the NCI Program Official as soon as a plan to assume a postdoctoral position develops, and not later than 4 months prior to the end of the F99 phase of the award.

F99 awardees wishing to submit a K00 transition application must follow the instructions as described below, referring to the Table of Page Limits and the instructions found in the SF424 (R&R) Application Guide, including Supplemental Instructions to the SF424 (R&R) for Preparing an Individual Research Career Development Award (CDA) Application (“K” Series).

An eligible K00 institution must have appropriate infrastructure to support the proposed research program and a history of external research funding. Foreign institutions are not eligible.  Applicants may apply for cancer-focused postdoctoral positions within the NIH intramural research program (IRP). However, should the individual accept such a position in the IRP, the postdoctoral phase of the award will not be activated. This is because NIH intramural scientists are supported directly by NIH intramural funds and are not eligible for NIH extramural grant awards.

The K00 application must include:

  • A new face page signed by the K00 phase institutional representative
  • A brief description by the PI of progress made during the F99 phase, which will serve as the Final Progress Report for the F99 phase
  • A Final Evaluation statement by the F99 phase primary sponsor
  • New List of Referees (minimum of 3, maximum of 5)
  • New Reference Letters (minimum of 3, maximum of 5).  To prepare a letter, a referee must follow the instructions found in the SF424 (R&R) Application Guide, including Supplemental Instructions to the SF424 (R&R) for Preparing an Individual Research Career Development Award (CDA) Application (“K” Series), except that the letter should be sent directly to the the NCI Scientific/Research Contact listed in Section VII.
  • Updated Project Summary and Project Narrative pages that describe the research proposed for the K00 postdoctoral career development phase
  • A new Research Strategy, with Specific Aims, for the K00 phase
  • A new Bibliography & References Cited section
  • A new Candidate Information section, including:
    • Candidate's Background: Describe the candidate’s commitment to a career in a biomedical, behavioral, or clinical research field relevant to the mission of NCI.
    • Career Goals and Objectives: Describe the candidate’s current and long-term research and career objectives. Present a scientific history that shows a logical progression from thecandidate’s prior research and training experiences (including the F99 phase) to the training and research experiences proposed for the mentored phase of the award (K00), which will ultimately lead to an independent research career.  Describe how the candidate plans to separate scientifically from his/her F99 dissertation sponsor.
    • Candidate's Plan for Career Development/Training Activities During Award Period: Describe current and proposed activities and how they relate to the candidate’s career development plans and career goals.  Include proposed activities, e.g., those that will lead to new and/or enhanced research skills and knowledge, as well as related skills such as grant writing, communication, leadership, and laboratory management. The career development plan must be specifically tailored to meet the needs of the candidate and the goal of achieving independence as a researcher. Describe how the plan will promote the candidate’s ultimate success and transition to scientific independence.  The candidate must include a timeline with milestones, for evaluation of his/her progress after the transition to the K00 phase.
  • Plans and Statements of Mentor and Co-mentor(s):  If the primary mentor has limited training experience, a co-mentor with a strong, successful track record as a mentor should be included. The transition application must include a statement from the primary mentor or mentoring team that provides:
    • Information on his/her cancer research qualifications and previous experience as a research supervisor;
    • A plan describing the nature of the supervision and mentoring that will occur during the proposed K00 award period, including how the candidate’s scientific and professional career development will be promoted; and
    • A description of the elements of the planned research training and career development, including any formal course-work.
  • New Biosketches (use K format for PI, also include biosketches of K00 mentor(s), and if appropriate those of collaborators and consultants)
  • New Facilities and other Resources and Equipment pages for the K00 Institution
  • Updated Protections for Human Subjects and Inclusion of Women, Minorities and Children (as appropriate)
  • Updated Vertebrate Animals (as appropriate)
  • Updated Biohazards (as appropriate)
  • Updated Training in the Responsible Conduct of Research
  • New Letters of Support from Collaborators, Contributors, and Consultants (if applicable)
    • Signed statements must be provided by each consultant/collaborator confirming their participation and describing their specific roles in the project.
    • Collaborators and consultants generally do not need to provide their biographical sketches. However, information should be provided in their statement that documents their expertise in the proposed areas of consulting/collaboration. Collaborators/consultants are generally not directly involved in the development of the career of the candidate as an independent investigator.
  • A new Description of Institutional Environment: The sponsoring institution must document a strong, well-established research and career development program related to the candidate's area of interest.
    • Describe the sponsoring institution’s scientific environment including the resources and facilities that will be available to the candidate.
    • Describe how the institutional research environment is particularly suited for the candidate’s mentored research and career development during the K00 phase.
  • A new (K00) Institutional Commitment to Candidate’s Research Career Development:
    • Provide a statement of commitment to the candidate's career goal of developing into a productive, independent cancer-focused research investigator, i.e. conducting the proposed mentored cancer research and career development during the K00 phase.
    • Provide assurance that the candidate will be able to devote a minimum of 12 person-months (100% of full-time professional effort) to the proposed K00 research project. The effort should include activities related to the development of the candidate’s career goals.
    • Provide assurance that the research facilities, resources, and training opportunities, will be available for the candidate’s planned career development and research programs during the K00 award period.
    • Provide assurance that appropriate time and support for any proposed mentor(s) and/or other staff consistent with the career development plan will be available during the K00 award period.
    • If the candidate is not a U.S. Citizen or permanent resident, the sponsoring institution must include information about the candidate’s visa status, an assurance that the candidate’s visa provides sufficient time to complete the K00 phase of the award at a U.S. institution, and assurance that there are no known obstacles (e.g. home country requirement) to the candidate obtaining a visa at the time of the K00 transition.
  • A new checklist

The K00 postdoctoral phase institution must submit the materials on behalf of the candidate for the K00 award, no later than 2 months prior to the proposed activation date of the K00 Award. The institution's Authorized Organizational Representative will email the application plus one copy (in PDF format) to the NCI Scientific/Research Contact listed in Section VII. The K00 application will be evaluated by NCI program staff for completeness and responsiveness to the program.

Candidates who are not approved to transition will receive written notification from the awarding component communicating the rationale for the disapproval. This notification typically will be sent within 60 days of receipt of the K00 application.

Although the financial plans of NCI provide support for this program, awards pursuant to this funding opportunity are contingent upon the availability of funds.

Termination of the F99 award phase

If the transition at an extramural institution occurs prior to the scheduled end date, then a revised Notice of Award will be issued to terminate the F99 phase award. Institutional Allowances: Carry-over of unspent funds from a partially completed year in the F99 phase into the K00 phase is not permitted. Provisions for No-Cost Extensions do not apply.

Inventions and Copyrights

Fellowships funded primarily for educational purposes are exempted from the PHS invention requirements and thus invention reporting is not required. However, an invention statement is required for closeout of the K00 award, as described in the NIH Grants Policy Statement. More details, including exceptions for fellows training at NIH are provided in the NIH Grants Policy Statement. A final progress report, invention statement, and the expenditure data portion of the Federal Financial Report are required for closeout of the K00 phase of the award, as described in the NIH Grants Policy Statement.

Leave Policies

In general, F99 fellows may receive stipends during the normal periods of vacation and holidays observed by individuals in comparable training positions at the sponsoring institution. For the purpose of these awards, however, the period between the spring and fall semesters is considered to be an active time of research and research training and is not considered to be a vacation or holiday. F99  fellows may receive stipends for up to 15 calendar days of sick leave per year. Under exceptional circumstances, this period may be extended by the NIH awarding IC in response to a written request from an AOR. Other leave may be used for the medical conditions related to pregnancy and childbirth. F99 fellows can receive stipends for up to 60 calendar days (equivalent to 8 work weeks) of parental leave per year for the adoption or the birth of a child when individuals in comparable training positions at the grantee organization have access to this level of paid leave for this purpose. Either parent is eligible for parental leave. The use of parental leave must be approved by the fellowship sponsor (see also: NOT-OD-08-064). A period of terminal leave is not permitted, and payment may not be made from fellowship funds for leave not taken. F99 fellows requiring periods of time away from their research training experience longer than specified here, i.e., more than 15 calendar days of sick leave or more than 60 calendar days of parental leave, must seek approval from the NIH awarding component for an unpaid leave of absence. Approval for a leave of absence must be requested in advance by an AOR on behalf of the fellow.

3. Reporting

When multiple years are involved, awardees will be required to submit the Research Performance Progress Report (RPPR) annually. The report is due two months before the beginning date of the next budget period and must include information describing the current year's progress as well as the research and training plans for the coming year.

The Federal Funding Accountability and Transparency Act of 2006 (Transparency Act), includes a requirement for awardees of Federal grants to report information about first-tier subawards and executive compensation under Federal assistance awards issued in FY2011 or later.  All awardees of applicable NIH grants and cooperative agreements are required to report to the Federal Subaward Reporting System (FSRS) available at www.fsrs.gov on all subawards over $25,000.  See the NIH Grants Policy Statement for additional information on this reporting requirement. 

Other Reporting Requirements:
  • Individuals admitted to the United States as Permanent Residents must submit notarized evidence of legal admission prior to the award.
  • Individuals admitted to the United States on visas must submit notarized evidence of valid visa status prior to the award.
  • At the conclusion of the F99 fellowship, the F99 fellow must submit a Termination Notice (PHS 416-7) via xTrain to the NIH within 30 days of termination.
4. Evaluation

In carrying out its stewardship of human resource-related programs, the NIH may request information essential to an assessment of the effectiveness of this program from databases and from participants themselves.  Participants may be contacted after the completion of this award for periodic updates on various aspects of their employment history, publications, support from research grants or contracts, honors and awards, professional activities, and other information helpful in evaluating the impact of the program.

Section VII. Agency Contacts

We encourage inquiries concerning this funding opportunity and welcome the opportunity to answer questions from potential applicants.

Application Submission Contacts

eRA Service Desk (Questions regarding ASSIST, eRA Commons registration, submitting and tracking an application, documenting system problems that threaten submission by the due date, post submission issues)
Finding Help Online: https://grants.nih.gov/support/ (preferred method of contact)
Telephone: 301-402-7469 or 866-504-9552 (Toll Free)

Grants.gov Customer Support (Questions regarding Grants.gov registration and submission, downloading forms and application packages)
Contact Center Telephone: 800-518-4726
Email: support@grants.gov

GrantsInfo (Questions regarding application instructions and process, finding NIH grant resources)
Email: GrantsInfo@nih.gov (preferred method of contact)
Telephone: 301-710-0267

Scientific/Research Contact(s)

Michele McGuirl, Ph.D.
National Cancer Institute (NCI)
Telephone: 240-276-5421
Email: mcguirlma@mail.nih.gov

Peer Review Contact(s)

Christopher Hatch, Ph.D.
National Cancer Institute (NCI)
Telephone: 240-276-6454
Email: hatchc@exchange.nih.gov

Financial/Grants Management Contact(s)

Sean Hine
National Cancer Institute (NCI)
Telephone: 240-276-6291
Email: hines@mail.nih.gov

Section VIII. Other Information

Recently issued trans-NIH policy notices may affect your application submission. A full list of policy notices published by NIH is provided in the NIH Guide for Grants and Contracts. All awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.

Authority and Regulations

Awards are made under the authorization of Sections 301 and 405 of the Public Health Service Act as amended (42 USC 241 and 284) and under Federal Regulations 42 CFR 63A and 42 CFR Part52.

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