SUPPORT OF SCIENTIFIC MEETINGS NIH GUIDE, Volume 22, Number 20, June 4, 1993 PA NUMBER: PA-93-089 P.T. 42 Keywords: Vision Grants Administration/Policy+ National Eye Institute PURPOSE The National Eye Institute (NEI) is announcing its intention to support future investigator-initiated scientific meetings by the conference cooperative agreement mechanism (U13), in most instances, rather than the traditional conference grant mechanism (R13). This is not an announcement of a new program or initiative. ELIGIBILITY REQUIREMENTS The NEI will consider applications submitted by U.S. institutions, including scientific or professional societies, eligible to receive grants from Public Health Service agencies. In the case of an international conference, the U.S. representative organization of an established international scientific or professional society is the eligible applicant. The NEI will not accept applications from foreign institutions. MECHANISM OF SUPPORT The rules and regulations that apply to conference cooperative agreements (U13) are the same as those that apply to conference grants (R13). The difference is that, after award, NEI extramural program staff will be substantially involved in the planning and conduct of the scientific meeting, assisting the Principal Investigator according to specific Terms and Conditions. These Terms and Conditions are given below and will be included in each Notice of Grant Award. In exceptional circumstances, it may not be practical or necessary for NEI staff to participate substantially in the planning or conduct of the meeting, and NEI will use the traditional conference grant (R13) to support such activities. SPECIAL REQUIREMENTS Terms and Conditions of Cooperative Agreement Award o The Principal Investigator will have the primary authority and responsibility to define objectives and approaches; plan, publicize, and conduct the scientific meeting; and publish the results of the meeting. o The Principal Investigator will retain custody of and have primary rights to information developed under the cooperative agreement, subject to Government rights of access, consistent with current DHHS, PHS, and NIH policies. o The appropriate NEI extramural program Branch Chief will assist, but not direct, the Principal Investigator in the planning and conduct of the scientific meeting to ensure that the meeting is relevant and responsive to NEI scientific program goals and key research questions identified in "Vision Research - A National Plan: 1994-1998," a report of the National Advisory Eye Council. This will include assisting the Principal Investigator in finalizing the meeting format and agenda, selecting topics for discussion, publicizing the meeting, selecting speakers and other meeting participants, and publishing the meeting proceedings. o Publication and copyright agreements, and the requirements for financial status reports, retention of records, and terminal progress reports will be as stated in the NIH publication, "Support of Scientific Meetings" (August, 1992). o An independent, third-party individual, acceptable to both the Principal Investigator and NEI will be asked to serve as an arbitrator of any serious differences of opinion on scientific and programmatic issues that may arise during the planning and conduct of the scientific meeting. This special arbitration process will in no way affect the rights of the recipient to appeal an adverse action in accordance with PHS regulations of 42 CFR Part 50, Subpart D and DHHS regulations of 45 CFR Part 16. o These special Terms and Conditions of Cooperative Agreement Award are in addition to, and not in lieu of, otherwise applicable OMB administrative guidelines, DHHS grant administrative regulations at 45 CFR Parts 74 and 92, and other DHHS, PHS, and NIH grant administration policies. APPLICATION PROCEDURES Potential applicants are strongly encouraged to contact NEI staff prior to the preparation and submission of an application concerning possible NEI interest in supporting a particular scientific meeting. Applications are to be submitted on the grant application form PHS 398 (rev. 9/91) and will be accepted at the standard application deadlines as indicated in the application kit. Application kits are available at most institutional offices of sponsored research and may be obtained from the Office of Grant Inquiries, Division of Research Grants, National Institutes of Health, Westwood Building, Room 449, Bethesda, MD, 20892, telephone 301/710-0267. The NIH publication, "Support of Scientific Meetings" (August, 1992), should be obtained, because it provides important information and supplemental instructions for completing the application. In addition, this publication states NIH policy regarding the application, receipt, assignment, review, award, administration, and reporting requirements when funds are requested and awarded for the support of scientific meetings. For item 2b on the Face Page, enter the code "U13," if conference cooperative agreement funds will be requested. In the Research Plan section of the application, describe the relevance of the proposed scientific meeting to the NEI program goals and key research questions identified in "Vision Research - A National Plan: 1994-1998." The applicant, in addition, should provide a statement acknowledging and agreeing to NEI staff post-award involvement in planning and conducting the scientific meeting, and should describe plans to accommodate this involvement. The complete and signed original application and five exact copies, in one package with any appendices, must be mailed or delivered to: Division of Research Grants National Institutes of Health Westwood Building, Room 240 Bethesda, MD 20892** REVIEW PROCEDURES Applications will be assigned by the Division of Research Grants on the basis of established Public Health Service referral guidelines. Applications will be reviewed for scientific merit by an initial review group in accordance with standard NIH peer review procedures. The following criteria will be considered when assessing the scientific merit of applications: o the importance of the proposed scientific meeting to investigators in the area and to the general biomedical community; o timeliness and need for the proposed scientific meeting; o adequacy of the scope and content of the proposed scientific meeting; o qualifications of the conference organizers and the proposed participants o adequacy of the applicant's efforts and plans to seek out and encourage the participation of women and underrepresented minorities; o appropriateness of the proposed format for achieving the stated goals; o adequacy of plans to disseminate the information generated by the scientific meeting; and o appropriateness of the budget. Second level program and policy review for applications assigned to NEI will be conducted by the National Advisory Eye Council. AWARD CRITERIA The following will be considered in making funding decisions for applications assigned to the NEI: o scientific merit of the proposed scientific meeting as determined by peer review, o relevance to NEI program goals and key research questions identified in "Vision Research - A National Plan: 1994-1998," and o availability of funds. INQUIRIES Potential applicants are strongly encouraged to telephone Dr. Ralph J. Helmsen, NEI Research Resources Officer, at (301) 496-5301 for general information regarding this notice and for referral to the appropriate extramural program Branch Chief or Grants Management Specialist. The NEI publication, "Vision Research - A National Plan: 1994-1998," is available from: Office of Science Policy and Legislation National Eye Institute Building 31, Room 6A25 Bethesda, MD 20892 Telephone: (301) 496-4308 The NIH publication, "Support of Scientific Meetings" (August, 1992), is available from the Office of Grants Inquiries. AUTHORITY AND REGULATIONS This program is described in the Catalogue of Federal Domestic Assistance No. 93.867, Vision Research. Awards are made under authorization of the Public Health Service Act, Title IV, Part A (Public Law 78-410, as amended by Public Law 99-158, 42 USC 241 and 285) and administered under PHS grants policies and Federal Regulations 42 CFR 52 and 45 CFR Part 74. Applications are not subject to the intergovernmental review requirements of Executive Order 12372 as implemented through Department of Health and Human Services regulations at 45 CFR part 100 or Health Systems Agency review. .
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