Release Date:  September 16, 1998


National Institutes of Health

Last year, the National Institutes of Health (NIH) began pilot testing
transmission of the Notice of Grant Award (NGA) electronically to selected
grantee organizations.  The one-year pilot has successfully concluded and in
accordance with the NIH plan, we are now ready to expand the availability of this
service to all NIH grant and cooperative agreement recipients with the capability
to receive electronic NGAs.

Prior to registering for this service, it is strongly recommended that your
institution establish a single, stable e-mail address specifically for this
purpose.  Once the stable email address is established, please transmit the
information below to NIH.  The request should be sent on institutional letterhead
and must be signed by an authorized institutional official.

o  Institution Name and Address
o  Specific email address for receiving the electronic NGA (E-NGA)
o  Name, email address, and phone number of person at your institution who will
serve as the contact person responsible for resolving issues relating to the e-
mail communication
o  Entity Identification Numbers (EINs) used to receive NIH funding
o  Name, title and address of institutional official. 

The above information should be transmitted directly to:

Ms. Carolyn Stelle
Division of Extramural Information Systems
Office of Policy for Extramural Research Administration
National Institutes of Health
Rockledge 1, Suite 1097, MSC 7978
Bethesda, MD  20892-7978
Fax: 301-480-4185

Upon receipt of this information NIH will send an electronic test message to the
email address specified for receipt of the E-NGA. Once the test message has been
successfully received and responded to, NIH will begin sending award notices
electronically.  It is expected that this process will take approximately two 
weeks.  This same procedure should be used to notify NIH of changes to the
information requested.

All information included in the paper NGA will be provided in the E-NGA.  
Institutions will continue to be responsible for distributing E-NGAs, along with
any special terms and conditions, to the principal investigator and other
appropriate officials within the recipient organization.

The PHS 398 grant application kit requests that applicants provide an e-mail
address in Item 13 of the face page (Form Page AA) for receipt of electronic
NGAs.  Institutional officials should ensure that this e-mail address matches the
one registered through the above procedures.  In the event the institution finds
it necessary to change the email address for receiving E-NGAs, the procedures
described above must be followed.

We recognize that not all grant recipients will have the capability to receive
electronic NGAs.  Therefore, NIH will maintain a system whereby receiving NGAs
electronically will remain elective.  In addition some NIH awarding units will
not email certain types of awards at this time.  However, our long-term plan is
to move toward full electronic notification.  Also, in the future, a copy of the
notice and related terms and conditions will be accessible on the NIH Commons Web
site by those individuals granted access to this information by each grantee
institution.  The NIH Commons is a World Wide Web-based interface currently being
developed for support of electronic research administration.  You can obtain more
information about NIH's electronic research administration activities by visiting
our ERA web page at http://era.nih.gov/.


Questions about the initial set up for receiving electronic NGA's, may be
directed to Tim Twomey at TWOMEYT@NIH.GOV.

General questions concerning NIH award notices, contact the grants management
specialist identified on your NGA.

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