NIH GUIDE, Volume 23, Number 42, December 2, 1994

P.T. 34


  Grants Administration/Policy+ 

National Institutes of Health

Recently, the awarding Institutes and Centers of the National

Institutes of Health (NIH), implemented a new procedure for routinely

mailing the original Notice of Grant Award (NGA) only to the

administrative official identified in item number 15 on the PHS 398

application face page and item number 6 on the PHS 2590 application

face page.  This procedural change was implemented under a

streamlining and cost savings initiative.  Specifically, it has been

estimated that NIH can reduce its mailing costs associated with

distribution of NGAs by almost two-thirds.  Consultation with grantee

administrative officials indicates that this procedural change has

had minimal impact at the grantee level, since organizations

typically have internal distribution procedures in place.  Since NIH

grants are awarded to organizational entities on behalf of principal

investigators, NIH expects that the administrative official

identified on the application face page will immediately forward to

the principal investigator a copy of the NGA, along with any special

terms and conditions.

It is essential that, when submitting applications to NIH, the

applicant organization provide the complete name and address of the

administrative official so that the NGA and other important

information will be received by the grantee organization.

This new procedure will routinely apply to the mailing of all types

of NGAs, except Notices of Fellowship Award, which will continue to

be mailed to the fellow and the sponsoring institution.  NIH

Institutes and Centers may elect to send additional copies of the NGA

for certain award mechanisms or where other special circumstances



Questions concerning the distribution of NGAs may be addressed to the

NIH Institute or Center grants management staff identified on the



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