MODIFICATION OF THE LEAVE POLICY FOR INDIVIDUALS RECEIVING SUPPORTFROM NATIONAL RESEARCH SERVICE AWARDS NIH GUIDE, Volume 22, Number 38, October 22, 1993 P.T. 22, 44 Keywords: Grants Administration/Policy+ National Institutes of Health Agency for Health Care Policy and Research Health Resources Services Administration These provisions amend National Research Service Awards (NRSA) Guidelines for Individual Awards - Institutional Grants, Section D, Part 4, entitled Leave issued in the NIH Guide for Grants and Contracts, Volume 13, Number 1, January 6, 1984. At the date of publication the following policy will apply to all recipients of support from NRSA Institutional Research Training Grants and from NRSA Individual Fellowships. a. Vacations and Holidays: Trainees and fellows may receive the same vacations and holidays available to individuals in comparable training positions at the grantee or sponsoring institution. Trainees and fellows shall continue to receive stipends during vacations and holidays. At academic institutions, the time between semesters or academic quarters is generally considered an active part of the training period. b. Sick Leave: Trainees and fellows may continue to receive stipends for up to 15 calendar days of sick leave per year. Under exceptional circumstances, this period may be extended by the awarding component in response to a written request from the training program director or the sponsor. Sick leave may be used for the medical conditions related to pregnancy and childbirth pursuant to the Pregnancy Discrimination Act (42 USC 2000 e(k)). c. Parental Leave: Trainees and fellows may continue to receive stipends for up to 30 calendar days of parental leave per year for the adoption or the birth of a child when those in comparable training positions at the grantee or sponsoring institution have access to paid leave for this purpose. Either parent is eligible for parental leave. In the case of individual fellowships, the use of parental leave requires approval by the sponsor. For trainees, the use of parental leave must be approved by the training program director. A period of terminal leave is not permitted and payment may not be made from grant funds for leave not taken. Unpaid Leave: Individuals requiring extended periods of time away from their research training experience, which could include more than 15 calendar days of sick leave or more than 30 calendar days of parental leave must seek approval for an unpaid leave of absence. Approval for a leave of absence must be requested in advance from the awarding component for fellowships and from the training grant program director for trainees. The fellowship request must include a letter of support for the proposed leave of absence from the sponsor. The period of training or fellowship support may be extended for a period equal to the period of leave upon return to full-time training. During a leave of absence, documentation to suspend the award and/or the accrual of service for calculating the payback obligation must be completed as follows: Trainees must complete a Statement of Appointment form (PHS 2271) checked "Amendment" and a Termination Notice (NIH 416-7) at the beginning of the leave of absence and send it to the awarding component. At the resumption of NRSA support, a Statement of Appointment form (PHS 2271) checked "Reappointment", a Payback Agreement form (PHS 6031) (if the individual is within the first 12 months of postdoctoral NRSA support), and a Statement of Non- Delinquency on Federal Debt (PHS-T-600) must be completed and sent to the awarding component. Fellows must provide a letter of support from the sponsor and must advise the awarding component of the dates of their leave of absence. At that time, the awarding component will issue a revised Notice of Grant Award (NGA) extending the termination date of the current budget period by the number of months of the leave. A restriction will be included in the Terms and Conditions of the award precluding the expenditure of funds from the fellowship during the period of the leave of absence. INQUIRIES Further information about this policy may be obtained from the program contact for the institutional or individual NRSA award or from: National Institutes of Health Research Training and Special Programs Office Building 31, Room 5B44 Bethesda, MD 20892 Telephone: (301) 496-9743 .
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