NIH GUIDE, Volume 21, Number 31, August 28, 1992

P.T. 34



  Grants Administration/Policy+ 

Public Health Service

SUMMARY:  The Office of the Assistant Secretary for Health is

announcing a training course entitled "Orientation to PHS Grants and

Contracts Activities for Applicants and Recipients of Awards" which

will be presented 12 times at locations around the country during FY

1993.  Complete information as to locations and dates is provided below


DATES:  To receive consideration for a particular course session,

applications must be received by the close of business on the deadline

date specified under SUPPLEMENTARY INFORMATION below.


COURSE TITLE:  "Orientation to PHS Grants and Contracts Activities for

Applicants and Recipients of Awards."  NOTE: This is not a course on

grant-writing.  Rather, it is designed to provide a broad overview of

how to conduct business with PHS using the grant and contract


COURSE DESCRIPTION:  This is a two-day course that is designed to

provide applicants for and recipients of PHS grants and contracts a

better understanding of the procedures and expectations in applying for

funding and administering an award from the PHS.  Day one of the course

concentrates on the grants process; day two is devoted to contracting.

Students will be provided with a broad overview of conducting business

with the PHS including how it is organized, when the grant or contract

mechanism is used, how the PHS contracts and grants processes are

structured, how to identify grant and contract funding opportunities,

how to submit effective applications and proposals, and how to properly

administer a contract or grant after it has been awarded.

TARGET POPULATION:  Grant and contract staff of organizations that are

presently doing business with the PHS or that plan to submit

applications for grants or proposals for contracts.  The course is

intended for staff who are inexperienced with the grant and contract


DATES - 1992             LOCATIONS                         APPLICATION


October 13-14            Winston-Salem, NC                 September 10

November 9-10            Atlanta, GA                       October 10

December 7-8             Rockville, MD                     October 10

DATES - 1993

January 25-26            San Diego, CA                     October 10

February 22-23           Kansas City, MO                   January 10

March 17-18              Dallas, TX                        January 10

April 19-20              San Francisco, CA                 January 10

May 17-18                Seattle, WA                       January 10

June 15-16               Rockville, MD                     May 10

July 12-13               Boston, MA                        May 10

August 16-17             Chicago, IL                       May 10

September 20-21          Denver, CO                        May 10

All courses will be held from 8:30 AM to 5:00 PM both days.

Selection will be made on a first-come, first-served basis.

Early application is encouraged because these offerings are filled




Introduction to PHS Assistance (grants/cooperative agreements) and

Acquisition (contracts):  PHS Mission and Organizational Structure;

Assistance vs. Acquisition (The Federal Grant and Cooperative Agreement

Act); PHS Grant and Contract Expenditures and Recipients; Introduction

to Types and Purposes of PHS Grants; Roles of PHS Grants and Program

Management Staff.

Seeking and Applying for PHS Grants/Cooperative Agreements: Sources of

Information; Understanding Program Announcements; The Application

Package; The Complete, Effective Application; Competition and Objective


Negotiation and Award Process for Grants/Cooperative Agreements:  Cost

Analysis and Preaward Review; Negotiating--Clarifying and Revising

Proposed Activities; Funding Outcomes; Contents of a Grant Award

Document; General and Special Conditions.

Grant/Cooperative Agreement Post-Award Issues and Concerns: Monitoring;

Audit; Appeals; Progress Reports; Drawdowns; Financial Status Reports;

Grant Budget Control; Cost Principles and Unallowable Costs;

Purchasing; Property Management.


Seeking PHS Contracts:  Identifying PHS Contracting Opportunities; The

Legal Framework of PHS Contracting; Small Business Contracting

Programs; Roles of PHS Contracting and Project Staff.

Responding to Contract Solicitations:  Small Purchases - $25,000 or

Less; Purchases Greater Than $25,000; Preparing the Technical Proposal;

Preparing the Business Proposal.

Proposal Submission, Contract Negotiation, and Award:  Proposal

Submission and Evaluation; Negotiation and Award.

Contract Administration:  Initial Contract Administration Steps;

Significant Contract Administration Concerns.

CLASS SIZE:  Limited to 30 participants per session to maximize

interaction and only one individual per institution, per session.

ATTENDANCE:  Those accepted will be expected to attend both full days

of the course.  A Certificate of Attendance will be issued to all

participants who attend for both days.

COST:  There will be no charge for this course.  Travel and

accommodations will be the responsibility of participants.


Applicants selected will be notified of their acceptance approximately

one month in advance of the course and provided with information on the

exact training location and suggested accommodations.  Persons not

selected will not be notified.

TO APPLY:  Submit to the Training Coordinator a letter on the employing

organization's letterhead which provides all of the following

information.  Incomplete applications cannot be considered:

Name of applicant

Employing organization: name, address, and telephone number

Position title of applicant

Years of experience with PHS grants, contracts, or both

Principal area of interest (grants, contracts, or both)

Reason for wanting to take this course (100 words or less)

Course session desired


Letters of application and requests for information are to be sent to:

Training Coordinator

Grants Policy Branch

Division of Grants and Contracts

Office of the Assistant Secretary for Health

Parklawn Building, Room 17A-45

5600 Fishers Lane

Rockville, MD  20857


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