Extension of Modified Application Submission, Referral and Review for Reviewers with Recent Substantial Service

Notice Number: NOT-OD-09-155
(For initial and previous notices see NOT-OD-08-026 and NOT-OD-09-114)

Update: The following update relating to this announcement has been issued:

Key Dates
Release Date: October 1, 2009
Start Date: October 1, 2009

Issued by
National Institutes of Health (NIH) (http://www.nih.gov)
Center for Scientific Review (CSR) (http://cms.csr.nih.gov/)


As part of the National Institutes of Health continuing commitment to recognize outstanding review and advisory service, and to minimize disincentives to such service, an alternate plan for submission and review of research grant applications from appointed members of NIH review and advisory groups is being extended to applicants who have performed substantial peer review service.  The extension is to individuals who have participated in peer review as regular or temporary members six times in 18 months. For the inaugural eligibility period ending April 30, 2009, individuals so identified will be able to participate in this opportunity from October 1, 2009, to September 30, 2010. The eligibility list will be revised annually, for an eligibility period from October 1 of one year through September 30 of the following year.

This continuous submission process will now cover appointed members of chartered standing NIH Study Sections, NIH Boards of Scientific Counselors, NIH Advisory Boards or Councils, the NIH Peer Review Advisory Committee, and peer reviewers who have served as regular or temporary members six times in 18 months and is limited to their R01, R21, and R34 applications that would normally be received on standard submission dates (but not special receipt dates). This extension of the continuous submission process will enable non-appointed reviewers who have performed substantial peer review service to submit their applications as soon as they are fully developed. The applications will be reviewed no later than 120 days after receipt.

Depending on the timing of submission and the number of applications, NIH staff will decide whether an eligible application will be reviewed in a standing Study Section or in a Special Emphasis Panel (SEP). These applications will be processed and assigned to NIH Institute Review Offices of CSR Integrated Review Groups (IRGs) using standard referral guidelines (http://cms.csr.nihg.gov/PeerReviewMeetings/CSRIRGDescription/).

NIH plans to analyze the continuous receipt process on an ongoing basis in order to assess its feasibility and applicants’ satisfaction.


Processing and Review Schedule

Applications submitted in response to this opportunity will be reviewed no later than 120 days after receipt. To enable timely second level review, the following Advisory Council dates and rounds will apply. Furthermore, applications may be moved to earlier councils following review if timing permits.

Schedule for Assignment to Advisory Council Rounds

Council Round

Non-AIDS applications

AIDS applications


August 17 – December 16

October 8 – February 7


December 17 – April 16

February 8 – June 7


April 17 – August 16

June 8 – October 7


Frequently Asked Questions and answers have been prepared (see http://cms.csr.nih.gov/ResourcesforApplicants/ContinuousSubmissionFAQ.htm). Also, a list of eligible reviewers who have served six times in 18 months is posted (http://era.nih.gov/). Individuals who believe that they are eligible and are not listed must ensure that all of their Commons profiles have been collapsed into one, as service records that are divided among multiple profiles will be missed (investigators own their profile(s) and are responsible for keeping them current). Assistance in collapsing profiles is available at the NIH Commons Help Desk (http://ithelpdesk.nih.gov/eRA/). Any remaining issues/appeals may be directed to a NIH Continuous Submission Committee by emailing CSR.cont.sub.comm@csr.nih.gov.

Weekly TOC for this Announcement
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