Notice Number: NOT-OD-19-143

Key Dates
Release Date: September 11, 2019

Issued by
Office of The Director, National Institutes of Health (OD)

Purpose

It is highly likely that Hurricane Dorian will adversely affect some NIH-applicants’ and recipients’ ability to submit applications or reports in a timely manner.

Late Application Submission

When delays occur because the applicant organization is officially closed due to a natural disaster or other emergency, the NIH will consider accepting applications late, on a case-by-case basis, under the following circumstances and in accordance with the NIH Grants Policy Statement, Section 2.3.9.

• Institutions must submit applications as soon as possible after reopening, not to exceed the number of days the institution was officially closed
• Institutions must submit a cover letter with the application, with enough detail about the delay so that NIH staff can make a determination whether circumstances justify accepting the application late.
• Institutions need not request advance permission to submit late due to a disaster-related delay.

Post-Award Reporting

Per NIH Grants Policy Statement sections 8.4.1 and 8.6 , as well as the Notice of Award, NIH requires that recipients periodically submit financial and progress reports. NIH understands that some reporting delays due to the storm may occur. Therefore, if recipients are unable to complete and submit a progress report ((Research Performance Progress Reports (RPPR)), Financial reports (Federal Financial Report expenditure data), and/or invention report by the scheduled due date, they should promptly contact the assigned grants management and/or program official. Although NIH will accept these late reports, grant awards will be delayed until the required reports are submitted and accepted by NIH.

We will be continuing to monitor the situation closely, identifying ways we can help as outlined on this page and publish any additional information in the NIH Guide.

Inquiries

Please direct all inquiries to:

Division of Grants Policy
Office of Policy for Extramural Research Administration
Office of Extramural Research
Telephone: 301-435-0949
NIHGHR@nih.gov
https://grants.nih.gov/grants/natural_disasters.htm

and

Division of Receipt and Referral
Center for Scientific Review
Telephone: 301-435-0715
Email: csrdrr@mail.nih.gov