NOT-OD-10-103: My NCBI Tool to Replace eRA Commons for Bibliography Management

My NCBI Tool to Replace eRA Commons for Bibliography Management

Notice Number: NOT-OD-10-103

Update: The following update relating to this announcement has been issued:

January 10, 2013 - See Notice NOT-OD-13-017. eRA Commons Users Can Now Generate a Publications Report for the PHS 2590 with My NCBI.
November 16, 2012 - See Notice NOT-OD-12-160. Upcoming Changes to Public Access Policy Reporting Requirements and Related NIH Efforts to Enhance Compliance.

Key Dates
Release Date: June 10, 2010

Issued by
National Institutes of Health (NIH), (http://www.nih.gov)

Transition of Bibliography Management to My NCBI

Over the course of their scientific careers, program directors and principal investigators (PD/PIs) create and maintain extensive professional bibliographies, which include publications resulting from or in support of their funded research grants. PD/PIs registered in eRA Commons have been able to use the publications page of their personal profiles in Commons as a repository for their publications. NIH is now providing Commons users with a more efficient, accurate and user-friendly way to manage their professional bibliographies, associate publications with their grant awards, and ensure compliance with the NIH Public Access Policy.

eRA Commons has partnered with the National Center for Biotechnology Information (NCBI) to link NCBI’s personal online tool, My NCBI, to Commons. My NCBI offers an online portal My Bibliography for users to maintain and manage a list of all of their authored works, such as journal articles, manuscripts accepted for publication, books, and book chapters. As of April 2010, linking a Commons account to a new or existing My NCBI account allows references saved in My Bibliography to automatically appear in users Commons accounts.

As of July 23, 2010, PD/PIs will be unable to enter citations manually into eRA Commons and must use My NCBI’s My Bibliography tool to manage their professional bibliographies.

Benefits of Integration

NIH actively seeks opportunities to integrate existing databases, which results in less manual data entry, improved data quality and increased ease of system use. The partnership between eRA Commons and My NCBI allows Commons users to benefit from My Bibliography’s ability to populate citation data from PubMed , PubMed Central , and the NIH Manuscript Submission system , and to readily maintain accurate, structured and up-to-date bibliographic information. The improved data quality resulting from this integration enhances the ability of the NIH to manage and monitor the results of its research portfolio.

An additional major benefit of this integration is the ability for grantees to easily track compliance with the NIH Public Access Policy using a simple color-coded key in My Bibliography. Commons users can propose, confirm, or reject grant-paper associations; associate their My Bibliography citations with an eSNAP (electronic Streamlined Non-competing Award Process) progress report in Commons; and designate delegates to maintain their professional bibliographies in My Bibliography.

Users can log in to My NCBI and access My Bibliography from eRA Commons, or they can log in directly to My NCBI using their Commons username and password.

Required actions:

If not already established, PD/PIs must establish a My NCBI account to gain access to My Bibliography.
My NCBI accounts must be linked to eRA Commons accounts.
As of July 23, 2010, Commons will no longer support manual entry of citations. PD/PIs will no longer be able to type or copy and paste citation data into Commons and must enter new citations into their My NCBI accounts.
As of October 22, Commons will no longer display citations that a PI has manually entered into Commons. All citations previously entered manually into Commons will be removed from the Commons system. Therefore, these citations must be added to My Bibliography so that they will continue to appear in Commons and can be associated with future annual progress reports.

Resources:

eRA’s redesigned Web site includes frequently asked questions and step-by-step directions for creating and linking accounts, managing your My Bibliography citations, and delegating the authority to maintain My Bibliography content.

Inquiries

Questions about this notice should be directed to:

eRA Service Desk
Web: http://itservicedesk.nih.gov/eRA/
Toll-free: 1-866-504-9552
Phone: 301-402-7469
TTY: 301-451-5939
Hours: Mon.-Fri., 7a.m. to 8 p.m. Eastern Time