Notice Number: NOT-OD-09-035
Update: The following update relating to this announcement has been issued:
Release Date: January 8, 2009
Office of Laboratory Animal Welfare (OLAW), (http://olaw.nih.gov/), Office of Extramural Research
This Notice provides guidance to Public Health Service (PHS) awardee institutions and Institutional Animal Care and Use Committees (IACUCs) concerning the acceptable actions of an IACUC to meet the requirements of the Public Health Service Policy on the Humane Care and Use of Laboratory Animals (PHS Policy) in the following situation: upon full committee review of an animal study protocol, the IACUC decides that modification(s) is needed to secure approval.
IACUC Actions Following Full Committee Review (FCR)
The research community has raised questions regarding the action an IACUC may take when the committee reviews a proposed animal study at a convened IACUC meeting and determines that the study protocol does not meet its standards for approval.
When substantive information is lacking from a protocol, the committee may have questions requiring a response from the PI. In such situations, the IACUC may take the following actions:
If an IACUC uses DMR, the approval date is the date that the designated member(s) approve the study. Animal work conducted before this date must be reported to OLAW as a serious noncompliance with the PHS Policy. (PHS Policy IV.F.3)
The PHS Policy regarding protocol review by IACUCs is reviewed here for the convenience of the reader. These requirements must be met when conducting FCR, DMR, or DMR subsequent to FCR. Only two methods of IACUC review are allowed by the Policy (PHS Policy IV.C.2): FCR by a convened quorum of the members of the IACUC, or DMR by one or more members. Regardless of the review method used, animal activities can only be initiated after a proposed research protocol has been approved. PHS Policy does not allow for “approved pending modification” and does not recognize this approval designation.
To conduct DMR, the following conditions must be met: all members of the IACUC must be given an opportunity to call for FCR, either for each individual protocol or by previously established written standard procedure, as described above. If, and only if, no member requests FCR, the protocol may be reviewed by one or more qualified members appointed by the Chair. (PHS Policy IV.C.2)
DMR may result in approval, a requirement for modifications (to secure approval), or referral to the full committee for review. DMR may not result in withholding of approval. (PHS Policy IV.C.2)
If a protocol is assigned to more than one designated reviewer, the reviewers must be unanimous in any decision. They must all review identical versions of the protocol and, if modifications are requested by any one of the reviewers, the other reviewers must be aware of and agree to the modifications.
The specific method of review for each protocol should be documented, along with the outcome of the review in the IACUC meeting minutes. (PHS Policy IV.E.1b-c)
Several OLAW FAQs also address these issues. See http://grants1.nih.gov/grants/olaw/faqs.htm - proto_3 and http://grants1.nih.gov/grants/olaw/faqs.htm - proto_4.
For questions or further information, contact:
Office of Laboratory Animal Welfare
Division of Assurances
National Institutes of Health
Rockledge 1, Suite 360, MSC 7982
6705 Rockledge Drive
Bethesda, MD 20892-7982
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