Notice Number: NOT-HS-19-003

Key Dates
Release Date: November 28, 2018

Issued by
Agency for Healthcare Research and Quality (AHRQ)

Purpose

Under the provisions of Section 1405(a) of Public Law No. 101-510 amended 31 U.S.C. 1551-1557 (commonly referred to as M-Account Legislation), all federal agencies are required to close fixed year appropriation accounts and cancel any remaining balances on any awards issued out of the fixed year appropriation accounts by September 30th of the 5th fiscal year after the period of availability. Translated into terms applicable to award recipients and awarding agencies, all undrawn award funding falling under the M-Account condition will no longer be available for program expenditures, obligations or payment requests.
 
This Notice reminds all AHRQ grant recipients who received grant funding from AHRQ in Fiscal Year (FY) 2014 (10/1/2013 - 9/30/2014) that the deadline to request cash withdrawals from 2014 awards made with annual appropriations is Thursday, September 26, 2019, for most grantees. Grant awards funded with a 2014 annual appropriation will cancel and no longer be available to the grantee organization or to the awarding agency. Grantees will not be able to access FY2014 funds for any reason (program expenditures, obligations, or payment requests). Remaining balances on all awards issued using 2014 annual appropriation funds will be cancelled by September 30, 2019. 
 
Grantees may contact their Payment Management System (PMS) liaison accountant for questions regarding viewing award authorizations in PMS, drawing funds, or reporting expenditures in the PMS FFR-Cash Transaction Report.
 
Information about the PMS can be found at https://pms.psc.gov/. Detailed information specifically about Cancelled Awards and what steps grantees should take to ensure that all disbursements are correctly reported can be found at https://pms.psc.gov/grant-recipients/cancelled-awards.html.
 
AHRQ grant recipients who received multi-year funded awards in any Fiscal Year between FY2013 and FY2016 should also review NOT-HS-17-014 (https://grants.nih.gov/grants/guide/notice-files/NOT-HS-17-014.html) and any subsequent reminder Notices published in the NIH Guide. 

Inquiries

Please direct all inquiries to:

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