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Frequently Asked Questions
Post-Submission Materials Policy
Initial Posting: February 28, 2011
Last Revised: July 25, 2011
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The post-submission materials policy states that “the only post-submission grant application materials that the NIH will accept are those resulting from unforeseen administrative issues”, and lists the following acceptable post-submission materials:
No. Budget considerations are not typically included in assessing the scientific and technical merit of the proposed work, but can be negotiated at the time of award. Therefore, an applicant who learns of local underwriting efforts should notify the Program Officer for the application, but not the SRO.
Yes, the NIH does not view fixing a copying problem to be submitting post-submission material, as long as the master copy that was submitted by the due date was intact and complete.
No, the PHS398 instructions for applicants state that PDF images of material such as electron micrographs or gels may be included in the Appendix; however, a photocopy of each must also be included within the page limits of the Research Strategy. Therefore, applicants should include in the Appendix original copies of figures that may not reproduce well if scanned.
NOT-OD-11-036: Advanced Notice of Change in Policy on the Submission of Letters of Reference for Kirschstein-NRSA Fellowship (F) and Career Development (K) Applications
NOT-OD-11-047: Notice of Change in Policy on the Submission of Reference Forms (Letters of Reference) for Kirschstein-NRSA Fellowship (F) Applications