How Do I Correct Errors or Warnings During the Application Submission Process?

If your application had system-identified errors (the system found that your application did not comply with the application instructions) you must correct these errors and submit a changed/corrected application to Grants.gov on or before the submission deadline. Warnings advise you to double check to be sure your application complies with the instructions; warnings will not stop an application from completing the electronic submission process but should be corrected if necessary.

Any submissions to correct errors or warnings MUST be done before the submission deadline (5PM local time of the due date) for the application to move forward for consideration by NIH. Submissions made after the deadline will overwrite the previous submission; these are subject to the late policy and are rarely accepted.

If an application image was generated in Commons for your application, please remember to reject (if within the 2-day application viewing window) or withdraw (if after the viewing window) your application before submitting a changed/corrected application.

Follow these steps to submit a changed/corrected application to Grants.gov:

  1. Return to your local copy of the application and make the desired corrections.
  2. Check the "Changed/Corrected Application" box of the SF 424 (R&R) form.

    Note: Do not use the changed/corrected application box to denote a submission of a revised or amended application. This should be indicated in the Type of Application.
     
  3. Provide the Grants.gov tracking number (e.g. GRANT12345678) in the Previous Grants.gov Tracking ID field.
     
  4. Include a cover letter documenting your reason for a late submission if you are submitting your changed/corrected application after the due date. NIH makes no guarantees that applications submitted after the due date will be accepted. See the NIH late policy for more information.
     
  5. Save the changed/corrected application once you have made all of your corrections.
     
  6. Submit the changed/corrected application to Grants.gov (done by Authorized Organization Representative).
     
  7. Track the changed/corrected application through Grants.gov to the eRA Commons to view the application image or the errors/warnings received during the validation process. Successful submission could take several rounds of changes, since correcting one error may reveal an additional error.

    It is the applicant's responsibility to track the application through to the eRA Commons. If you cannot view your application image in the Commons, NIH can't review your application!