Email notifications from Grants.gov and NIH - Electronic Submission of Grant Applications
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Email notifications from Grants.gov and NIH

Grants.gov

Subject Line of Email Sent Sent to the following person(s) Content of email

GRANT10868349 Grants.gov Submission Receipt

When application has been received by Grants.gov and is being validated

Authorized Organization Representative (AOR)*

Text

GRANT10868349 Grants.gov Submission Validation Receipt for Application

When Grants.gov has validated the application and is preparing it for retrieval by the Grantor agency

AOR*

Text

GRANT10575400 Grants.gov Rejection Notice for Application

When the application is not validated because of errors (e.g., the application was sent after the closing date)

AOR*

Text

GRANT00540850 Grants.gov Rejection Notice for Application

When the application is not validated due to a schema validation error

AOR*

Text

GRANT10572533 Grants.gov Rejection Notice for Application

When the application is not validated due to an invalid AOR—incomplete registration or the E-Biz POC has not authorized the AOR to submit

AOR*

Text

GRANT10574009 Grants.gov Grantor Agency Retrieval Receipt for Application

When the application has been retrieved by the Grantor agency

AOR*

Text

GRANT10575397 Grants.gov Agency Tracking Number Assignment for Application

When the application has been reviewed by the Grantor agency and assigned an Agency Tracking Number

AOR*

Text

NIH

Subject Line of Email Sent Sent to the following person(s) Content of email
<Grants.gov Tracking #>/<PI name>: Check Assembled Application in eRA Commons After successful processing of a Grants.gov submission with no warnings or errors SO*, PD/PI**, Person to be Contacted*** Text
<Grants.gov Tracking #>/<PI name>: Check Assembled Application in eRA Commons – Warnings Only After successful processing of a Grants.gov submission with at least one warning but no errors SO*, PD/PI**, Person to be Contacted*** Text
<Grants.gov Tracking #>/<PI name>: ACTION REQUIRED TO COMPLETE SUBMISSION - Application Errors and Warnings After processing of a Grants.gov submission, if at least one error has been generated SO*, PD/PI**, Person to be Contacted*** Text
<Grants.gov Tracking #>/<PI name>: ACTION REQUIRED TO COMPLETE SUBMISSION - Missing or Invalid eRA Commons Username After processing of a Grants.gov submission, if the Commons account was missing or invalid SO*, PD/PI**, Person to be Contacted*** Text
<Grants.gov Tracking #>/<PI name>: ACTION REQUIRED TO COMPLETE SUBMISSION - System Issue Occurred After processing of a Grants.gov submission, if a system error has occurred SO*, PD/PI**, Person to be Contacted***, cc to the eRA Commons Help Desk Text
eRA Commons: SO has refused electronic application - PI: [PI Last Name, First Name] If the SO rejects the application. SO who refused application; PD/PI** on the application Text
eRA Commons: NIH has auto verified electronic application AN # [Accession num]; PI: [PI Last Name, PI First Name]; Title: [Project Title] Two business days after an error-free application is assembled in eRA Commons PD/PI** on the application;
SO at email address that was received on the eSubmission data stream		 Text

Note: NIH sends e-mails only to the contacts listed on the application itself.

* using the email address that has been provided for “Authorized Representative,” in block 19 of the 424 (R&R) form.

** using the email address that has been provided for “Project Director/Principal Investigator Contact Information,” in block 14 of the 424 (R&R) form.

*** using the email address that has been provided for the “Person to be contacted on matters involving this application,”
in block 5 of the SF424 (R&R) form.
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This page last updated on June 19, 2012
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