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Register here

Exhibitor Space for the 2010 Seminar is now available! This year's NIH Regional Seminar will provide space for exhibitors to display products, services, materials and ideas in the conference area of the Marriott during the two-day seminar and optional workshop sessions.

SPACE IS LIMITED and exhibitors will be confirmed on a first-come, first-served basis. Registration and payment is due on or before March 1, 2010.

Exhibitor Registration
Registration is available online. Please note registration for this Seminar is completely electronic - paper registration forms are neither available nor accepted.

Exhibit Hall Schedule
Thursday, April 15 - Hours 7:00am - 5:00pm
Friday, April 16 - Hours 7:00am - 5:00pm

Installation: Wednesday, April 14 from 10:00am - 6:00pm
Wrap-up: Friday, April 16 from 3:00pm - 6:00pm

No teardown permitted prior to 3:00pm, Friday, April 16. Any items left after 6:00 pm will be discarded. Seminar organizers will not be responsible for items left in exhibit space. *For special accommodations, contact If you cancel your registration (full or partial) and are entitled to a refund, expect the refund within 30 days of the close of the event. All refunds will be issued back to the original payment type.

Exhibit Fee

  • $850 By February 1, 2010
  • $1,000 On or after February 2, 2010

Exhibit Package Includes:

  • Two on-site exhibit representative registrations and badges
  • Premiere exhibit space with daily cleaning of the aisles and common areas
  • Two 6 foot skirted tables, 2 chairs, wastebasket and 1 electrical hookup
  • One copy of the Seminar Program Booklet
  • Early sign up for the June 2010 NIH Regional Seminar in Portland, Oregon

+ FREE electronic seminar attendee listing
+ FREE company description in the seminar program booklet
+ FREE early sign-up for NIH Regional Seminar 2010 - Portland, Oregon

Company Description
A 50-word description of your company's services, products, or publications should be emailed to Ripple Effect Conference Services at no later than March 1, 2010. Submissions after this date will not be included in the seminar program booklet.

Additional Opportunities for Exposure
Want your logo featured on the reception signage? Your promotional materials inserted in the attendee seminar packet? Have attendees see your logo on the screen as they check for messages in the Cyber Café? These and other on-site exposure opportunities await you.

Maximize exposure for your organization/company by sponsoring one of the activities listed below:

  • Seminar Program Booklet Ad
  • Attendee Welcome Packet Flyer Insert
  • eRA Computer Workshop Sessions
  • Cyber Café
  • Seminar Reception

Payment Options
Exhibitor registration fees may be paid:

  • Securely online with a major credit card (Please note: we do not accept American Express) or;
    • Credit card charges will appear on your credit card statement as Ripple Effect Communications, Inc.
  • By checks (in U.S. dollars, drawn on U.S. bank)
    • Make checks payable to Ripple Effect Communications, Inc. and mail to:

    • Ripple Effect Communications, Inc.
      Tax ID# 20-0304104
      11400 Rockville Pike, Suite 112
      Rockville, MD 20852
      Attn: Conference Services

    • Registration will be pending and space not confirmed until mailed payment is received and processed.
    • There will be a $25.00 fee charged for returned checks.
    • Purchase orders and/or training vouchers are not acceptable forms of payment.
    • W-9 (PDF - 130 KB)

Cancellation Policy
Cancellations of conference registrations can be made by the cancellation deadlines by sending notification in writing of desire to cancel registration. Written notifications are accepted via email at

Requests submitted via phone, voice-mail message, fax, or mail are neither valid nor accepted. All cancellations must be received via email by the registration deadline dates as follows:

  • On or Before March 3, 2010: Cancellations received on or before this date will be assessed a $30.00 cancellation processing fee; this fee will be applied to your refund. Ripple Effect Conference will refund the full amount of your registration payment minus the $30.00 processing fee.
  • After March 3, 2010: Cancellations received after this date will be assessed the full registration cost. No refund will be issued. Refunds are not given for no-shows. Substitutions are allowed.
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